Legal Administrative Assistant

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for...

• Providing comprehensive administrative support to assigned legal staff
• Managing full-cycle process for client execution meetings based on client needs and attorney preferences to include scheduling, document production, and post-execution filing and production; ensures all executed originals are accurately recorded in the database and filed in the Will Safe in a timely manner
• Managing billing processes to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
• Developing and fostering positive relationships with external clientele in order to provide the highest level of client service excellence possible and continuously meet their evolving needs
• Preparing other routine, as well as non-routine, correspondence, legal documents, forms, presentations and the like using advanced knowledge and skills with word processing related and other software programs

The successful candidate will demonstrate...

• Two plus years prior relevant work experience within a Law Firm or Professional Services environment
• Prior experience working within a private wealth planning or similar practice area is preferred
• Advanced use of MS Word (including redlining, advanced formatting, and the use of Styles) as well as an ability to quickly learn other applications
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude in order to use various Firm-supported software programs; proficiency working with PDF Essentials and eRoom platforms is preferred
• Proficiency in the use of document management systems
• A meticulous level of attention to detail and excellent organizational skills are essential
• Exceptional interpersonal and communication skills necessary to convey and obtain information to various levels of internal and external clients

Pay Range for Candidates in Baltimore, MD: $72,000 - $100,000 per year 

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position.  Exact compensation will be determined based on individual candidate qualifications and location.  Additional compensation may include discretionary bonuses and overtime, if eligible.  Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more.  New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.