Legal Administrative Assistant

About the role:

We are seeking a highly organized and proactive Legal Administrative Assistant based in our Mexico City office. This role sits within our global Legal Operations team and will support the administrative function of the full Samsara legal team by handling a wide range of administrative tasks, ensuring smooth daily operations, and contributing to the legal operations function globally, including in Mexico, the United States, Canada, Europe, and India. The ideal candidate will possess a keen understanding of legal administrative work, great attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment. 

This is a hybrid position requiring 3 days per week in our Mexico City office and 3 days working remotely. Relocation assistance will not be provided for this role.

You should apply if:

• You want to impact the industries that run our world: Your efforts will result in real-world impact—helping to keep the lights on, get food into grocery stores, reduce emissions, and most importantly, ensure workers return home safely.
• You are the architect of your own career: If you put in the work, this role won’t be your last at Samsara. We set up our employees for success and have built a culture that encourages rapid career development, countless opportunities to experiment and master your craft in a hyper growth environment.
• You’re energized by our opportunity: The vision we have to digitize large sectors of the global economy requires your full focus and best efforts to bring forth creative, ambitious ideas for our customers.
• You want to be with the best: At Samsara, we win together, celebrate together and support each other. You will be surrounded by a high-caliber team that will encourage you to do your best. 

In this role, you will: 

• Support the administrative function for the Samsara Legal Operations team.
• Support legal team request intake queues, ensuring prompt and accurate resolution of inquiries, requests, and tasks.
• Provide general administrative support for the entire legal team (including in Mexico, the United States, Canada, Europe, and India), including, but not limited to, redlining contracts, document management, coordination and preparation (filing, signing), general correspondence, and administrative tasks.
• Support and improve administrative workflows across the legal team and cross-functionally.
• Maintain and organize legal databases and systems.
• Manage updates to contractual and policy templates and support related workflows.
• Facilitate communication and collaboration amongst the global legal team.
• Provide administrative support for special projects and initiatives as needed.
• Champion, role model, and embed Samsara’s values (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices.

Minimum requirements for the role:

• 2+ years of administrative, operations and/or legal support experience.
• Excellent verbal and written communication skills in both Spanish and English.
• This position will be based in Mexico City and will be a hybrid role – the candidate will be expected to be in the office at least 3 days per week.
• Ability to support US (EST/PST) business hours as needed.
• Demonstrated success in managing team inboxes/queues, coordinating tasks, and meeting deadlines within a dynamic work environment.
• Discretion while handling confidential legal information.
• Proficient in Microsoft Office and Google Suite.
• Proficient with AI tooling, including designing and improving AI powered workflows.
• Bachelor's degree or equivalent experience.

An ideal candidate also has:

• In-house, technology company, law firm, or notary public experience.
• Legal management and enterprise software experience (i.e., Zendesk, Ironclad, Slack, Google Drive, Adobe, Brightflag, etc.)
• Knowledge of legal terminology, practices, and documentation.
• Excellent attention to detail and organizational skills, with the ability to manage multiple tasks and deadlines with accuracy.
• Exceptional communication and interpersonal skills, with a focus on team collaboration.
• Adaptability and a proactive mindset to navigate changing priorities and thrive in a fast-paced, innovative environment.
• Ability to work independently and as part of a team in a fast-paced environment.