Administrative Assistant-Legal

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. 

The Administrative Assistant supports operations and attorneys with a variety of tasks including facilities, office management, and legal support tasks.  This is a unique office situation – a small office environment with the resources of a large, national firm.

The successful candidate is a team player who has a strong desire to provide client service (to internal and external clients), is organized, detail-oriented and skilled at multi-tasking.

Essential Functions

• Administrative:
  • Support attorneys with various requests including maintaining calendars, CLE, reports and time records.
  • Preparation/revision of correspondence, and other documents as directed.
  • Collaborate with internal departments for opening new client engagements, submitting expenses/check requests, docketing, and other functions.
  • Support office staff with various filings (internal office electronic document management system, courts and client filing, and e-filing).
  • Organize and book travel arrangements including flights, hotels, transportation, make changes to reservations as needed.
• Office operations:
  • Support guests and visitors – schedule offices and conference rooms & related activities, greet and assist guests. Prepare internal spaces for guests including basic tech support.
  • Receive, sort & distribute mail/deliveries, plan attorney lunches and office events (internal & external), inventory management: track, order, and replenish office supplies and equipment.
  • Liaison to outside professionals/agencies (opposing counsel, court reporters, building management, vendors).

Qualifications/Skills Required

• Between one- and three-years’ experience in a client service organization required, law firm experience preferred
• An ideal candidate must be a pleasant, professional and tactful individual when interacting with clients, vendors, visitors, and internal team members
• Ability to work independently with little supervision
• Excellent written and verbal communication skills
• Desire to grow professionally in the legal support field and ability to learn new legal support skills
• Knowledge of Microsoft Outlook, Word, basic Excel required

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.