Legal Administrative Assistant

Department: Finance

About Us:

Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

We are seeking an experienced Legal Administrative Assistant/Legal Secretary to support transactional lawyers in the Denver office. The position has a particular emphasis on Public Finance, Finance, and Real Estate. If you enjoy the challenges of supporting transactional fee earners while working collaboratively within an administrative team, then look no further. This position is hybrid and offers a work schedule of three days a week in the office. 

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Finance Department, you will:

• Provide overall legal administrative support, including extensive document production and coordinating closing materials.

• Ensure fee earners’ daily time entries are drafted in accordance with firm and client guidelines; and enter information into firm systems in a timely fashion. Prepare new business intake forms and open new client matters.

• Prepare and submit expense reimbursement diaries and process invoices.

• Maintain schedules and calendars, make travel arrangements, update contacts, and do other work as needed.

What We’re Looking For:

• Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.

• Time Management: Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

Requirements include technical proficiency at the advanced to expert level in Microsoft Office, particularly with Word. Superior organization is needed to oversee file maintenance. Top-notch accuracy, spelling, grammar and proofreading skills necessary. Requires the ability to handle meeting and travel arrangements and manage busy calendars. The position also involves the creation and editing of PDFs and Excel spreadsheets. A minimum of two years of experience in a legal environment or another professional environment, such as a financial institution, is required. Previous real estate transactional experience in a law firm a plus. Individuals with a strong background in advanced word processing are especially encouraged to apply.

Ballard Spahr offers an excellent benefits package which includes medical, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range is $60,000-$70,000, depending upon experience. This position might provide periodic remote work options after a period of successful acclimation to the firm. We are especially looking for an individual who is able to work until 6 p.m. Monday through Friday.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm.  Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.