The Role
Provides administrative and legal support to multiple Labor & Employment attorneys, including document preparation, electronic court filings, docket maintenance, calendar management, client communication, file and case-system maintenance, proofreading, title-report review, correspondence, and deadline tracking. The role requires handling high-volume, time-sensitive work while maintaining professional relationships with clients, attorneys, opposing counsel, and court personnel.
Summary Generated by Built In
At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
Dinsmore is seeking a Legal Administrative Assistant at our San Diego, CA location who will support multiple attorneys in the Labor & Employment practice groups at our Los Angeles office. The ideal candidate will have experience working with Labor & Employment attorneys.
Responsibilities
- Maintain positive contact with clients, attorneys, and staff
- Provide typical administrative support functions including knowledge of specialized terminology relevant to the practice area
- Manage attorney/paralegal communications
- Prepare and process documents – Multiple electronic filings throughout Ohio Courts
- Maintain schedules and calendars of multiple attorneys/paralegals
- Open all team files
- Data entry and maintenance with client systems
- Prepare reinstatement/payoff letters
- Follow up on return of filings
- Prepare overnight packages
- Communicate with clients via telephone and websites as needed
- Maintain court dockets; preparing Pleadings, Motions, Affidavits, etc.
- Maintain accurate and current information in case management system
- Meet client deadlines and adapt to industry changes
- Build and maintain positive relationships with clients, opposing counsel, court clerks, etc.
- Prepare and format memoranda, correspondence, legal advertisements, deeds, assignments, and various other legal documents
- Ensure the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles
- Field calls from borrowers, clients, and other outside parties in a courteous and effective manner
- Ensure timely, courteous, and thorough responses to a heavy volume of email correspondence
- Develop and maintain collegial relationships with business associates and clients
- Review title reports and recorded documents
- Proofread legal documents as required
- Provide support to attorneys in a high volume, time sensitive atmosphere
- Perform other duties and responsibilities as needed
Requirements
- 5+ years of legal Administrative Assistant experience
- Good understanding of the legal process surrounding labor & employment preferred
- Excellent technical and communication skills
- Ability to type 65 wpm
- Attention to detail with top notch proofreading skills
- Proven success as a positive team player as well as an independent worker
- Ability to multi-task and balance multiple projects and priorities simultaneously
- Highly motivated professional who is enthusiastic about the opportunity of learning the labor & employment practice area
Salary
- Up to 98k
Equal Opportunity Employer
Skills Required
- 5+ years of legal administrative assistant experience
- Experience or good understanding of the legal process surrounding Labor & Employment
- Excellent technical and communication skills
- Ability to type 65 words per minute
- Strong attention to detail and proofreading skills
- Ability to work positively as part of a team and independently
- Ability to multitask and balance multiple projects and priorities
- Motivation and enthusiasm for learning the Labor & Employment practice area
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The Company
What We Do
Dinsmore is a national law firm serving businesses and other clients through practical legal insight, collaborative partnership, and results-focused counsel. Founded in Cincinnati, the firm has grown from its 1908 origins into a nationwide practice with more than 750 attorneys across over 30 offices. Its services include labor and employment and other legal practices, with a client-focused approach to helping organizations move forward.
