The Role
Provide administrative and clerical support to attorneys, paralegals, and analysts: manage calendars, enter time, handle phone reception, arrange travel, prepare and proofread legal correspondence and court/patent filings, perform document scanning/faxing/ECF transmittals, assist with filing deadlines, and mentor trainees.
Summary Generated by Built In
Job Summary & Responsibilities Preferred QualificationsHigh school diploma or general education degree (GED) required and three months legal experience, OR equivalent combination of education and/or experience. Types at a speed of at least 45 WPM.
Contributes to the efficient operation of the law firm by providing basic (administrative and legal) clerical and organizational assistance to the firm Legal Administrative Assistants and Guest Services while participating in training sessions and building skills to advance to the position of Legal Administrative Assistant.
Provides prompt, courteous and professional handling of correspondence, telephone calls, photocopying and faxes while assisting legal administrative assistants, switchboard operators and receptionists.
Sets up files as directed, codes documents and routes materials to the proper person, and files to ensure that materials are well-organized, maintained and accessible to timekeepers.
Prepares forms, including expense reports and supply requisitions.
Learns to prepare pleadings/agreements and to enter time into firm specific time-entry software.
Works on special projects as assigned by supervisor and/or floor coordinators.
Participates in periodic meetings to ensure and improve work group effectiveness.
Works well while working and cooperating with other employees for the benefit of the firm.
Spends one hour per day using software currently in use at the firm to build typing speed and increase knowledge of legal terminology until reaching a goal of 50 wpm.
Attends training sessions offered at the firm in order to become proficient with software currently in use at the firm.
Will learn and provide back-up reception/Guest Services desk assistance as needed.
Communicates courteously and professionally by phone and in person, using good communication skills.
Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.
Skills Required
- Basic legal terminology and awareness of court filing requirements
- Ability to use legal citations in firm documents
- Enter time into firm timekeeping/time entry software
- Manage Outlook calendars and schedule meetings
- Transcription, proofreading for typographical, grammatical, or spelling errors
- Working knowledge of Microsoft Word (styles & tables)
- Working knowledge of Excel
- Working knowledge of PowerPoint
- Working knowledge of Outlook
- Skilled in use of a redlining tool
- Ability to type 50 WPM
- High School diploma or GED (or equivalent experience); 3 years related experience preferred
- Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred
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The Company
What We Do
Shook, Hardy & Bacon is a prominent trial and litigation firm serving health, science, and technology companies. The firm is known for its expertise in complex legal issues, including class actions, mass torts, and product liability. With a commitment to diversity, inclusion, and professional development, Shook provides comprehensive legal services and trial advocacy, helping clients navigate high-stakes legal challenges through a science-based approach to litigation.
