The Role
Provide clerical and administrative support to attorneys, paralegals, and analysts: draft correspondence, manage calendars, prepare documents using legal citations, and perform time entry. Use Microsoft Office, redlining tools, and maintain court filing awareness; must type 50 WPM.
Summary Generated by Built In
Job Summary & Responsibilities
Contributes to the efficient operation of the law firm by providing basic (administrative and legal) clerical and organizational assistance to the firm Legal Administrative Assistants, Document Application Services, and Guest Services while participating in training sessions and building skills to advance to the position of Legal Administrative Assistant.
Provides prompt, courteous and professional handling of correspondence, telephone calls, photocopying and faxes while assisting legal administrative assistants, switchboard operators and receptionists.
Sets up files as directed, codes documents and routes materials to the proper person, and files to ensure that materials are well-organized, maintained and accessible to timekeepers.
Prepares forms, including expense reports and supply requisitions.
Learns to prepare pleadings/agreements and to enter time into firm specific time-entry software.
Works on special projects as assigned by supervisor and/or floor coordinators.
Participates in periodic meetings to ensure and improve work group effectiveness.
Works well while working and cooperating with other employees for the benefit of the firm.
Spends one hour per day using software currently in use at the firm to build typing speed and increase knowledge of legal terminology until reaching a goal of 50 wpm.
Attends training sessions offered at the firm in order to become proficient with software currently in use at the firm.
Will learn and provide back-up reception/Guest Services desk assistance as needed.
Communicates courteously and professionally by phone and in person, using good communication skills.
Maintains a neat and orderly workplace.
Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.
Uses office equipment including phones, typewriters, photocopy machines, facsimile machines and calculators.
Follows adequate safety procedures while carrying out all duties.
Preferred QualificationsHigh school diploma or general education degree (GED) required and three months legal experience, OR equivalent combination of education and/or experience.
Types at a speed of at least 45 WPM.Sets up files as directed, codes documents and routes materials to the proper person, and files to ensure that materials are well-organized, maintained and accessible to timekeepers.
Prepares forms, including expense reports and supply requisitions.
Learns to prepare pleadings/agreements and to enter time into firm specific time-entry software.
Works on special projects as assigned by supervisor and/or floor coordinators.
Participates in periodic meetings to ensure and improve work group effectiveness.
Works well while working and cooperating with other employees for the benefit of the firm.
Spends one hour per day using software currently in use at the firm to build typing speed and increase knowledge of legal terminology until reaching a goal of 50 wpm.
Attends training sessions offered at the firm in order to become proficient with software currently in use at the firm.
Will learn and provide back-up reception/Guest Services desk assistance as needed.
Communicates courteously and professionally by phone and in person, using good communication skills.
Maintains a neat and orderly workplace.
Keeps supervisor abreast of current issues and potential problems as they develop; seeks advice as needed.
Uses office equipment including phones, typewriters, photocopy machines, facsimile machines and calculators.
Follows adequate safety procedures while carrying out all duties.
Skills Required
- High school diploma or GED
- Three years related experience
- ALS, PLS or CPS certification or paralegal certificate (accepted in lieu of experience)
- Associate's Degree
- Ability to type 50 WPM
- Basic legal terminology and awareness of court filing requirements
- Ability to use legal citations and apply to firm documents
- Working knowledge of legal time entry
- Working knowledge of Microsoft Word (styles & tables)
- Working knowledge of Excel
- Working knowledge of PowerPoint
- Working knowledge of Outlook
- Skilled in the use of a redlining tool
- Working knowledge of basic office functions
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The Company
What We Do
Shook, Hardy & Bacon is a prominent trial and litigation firm serving health, science, and technology companies. The firm is known for its expertise in complex legal issues, including class actions, mass torts, and product liability. With a commitment to diversity, inclusion, and professional development, Shook provides comprehensive legal services and trial advocacy, helping clients navigate high-stakes legal challenges through a science-based approach to litigation.
