You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to play an integral role in supporting our attorneys and ensuring the seamless delivery of legal services.
The ideal candidate will be responsible for...
- Providing comprehensive administrative support to assigned attorneys, proactively managing priorities, coordinating workflows, and ensuring timely completion of critical tasks.
- Serving as a key point of contact for clients, facilitating communications, coordinating client events, and supporting the delivery of exceptional legal services.
- Managing complex calendars, scheduling meetings and travel, and anticipating attorney needs to keep the practice running efficiently.
- Supporting client and matter management by opening new files, preparing engagement letters, maintaining electronic records and shared sites, and finalizing documents and presentations.
- Coordinating the client billing process, including monthly pre-bills, revisions, invoice preparation, payment follow-up, and collaboration with attorneys and billing teams.
- Identifying opportunities to improve practice efficiency, implementing streamlined procedures, and collaborating with administrative colleagues to enhance operations.
- Monitoring incoming communications, identifying and tracking action items, managing time and data entry, and providing SDAT filing support.
The successful candidate will demonstrate...
- A minimum of two years of related administrative support experience in a fast-paced, high-performance environment; experience supporting partner-level attorneys is strongly preferred.
- Proficiency in Microsoft Office Suite, including Excel, Outlook, and PowerPoint, along with strong database and internet research skills.
- Exceptional written communication, grammar, proofreading, and organizational skills, with meticulous attention to detail and the ability to present information clearly and effectively.
- Strong interpersonal and client service skills, with the ability to communicate professionally and collaborate with attorneys, clients, and stakeholders at all organizational levels.
- Proactive problem-solving abilities, sound judgment, and the initiative to anticipate needs, resolve issues independently, and make informed decisions.
- Excellent time management and prioritization skills, with a proven ability to manage competing demands, meet deadlines, and deliver results with minimal supervision.
- Familiarity with document management systems, the ability to learn firm-specific billing, time-entry, and file-storage applications, and an unwavering commitment to confidentiality, integrity, and discretion.
Pay Range for Candidates in Baltimore, MD: $72,000 - $100,000 per year
The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.
Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.
Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.
Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.
Skills Required
- Minimum two years of related administrative support experience in a fast-paced, high-performance environment
- Experience supporting partner-level attorneys
- Proficiency in Microsoft Office Suite, including Excel, Outlook, and PowerPoint
- Strong database and internet research skills
- Exceptional written communication, grammar, proofreading, and organizational skills
- Meticulous attention to detail and ability to present information clearly and effectively
- Strong interpersonal and client service skills
- Professional communication and collaboration with attorneys, clients, and stakeholders
- Proactive problem-solving abilities, sound judgment, and initiative
- Excellent time management and prioritization skills
- Ability to manage competing demands, meet deadlines, and deliver results with minimal supervision
- Familiarity with document management systems
- Ability to learn firm-specific billing, time-entry, and file-storage applications
- Commitment to confidentiality, integrity, and discretion
What We Do
Venable LLP is an American Lawyer Global 100 law firm headquartered in Washington, DC, with offices in California, Delaware, Florida, Maryland, New York, and Virginia. Its lawyers and legislative advisors serve domestic and international clients in all areas of corporate and business law, complex litigation, intellectual property, regulatory matters, and government affairs.
