The Leave Administrator is responsible for providing guidance and support to employees and managers regarding leave of absence policies and procedures. This role ensures compliance with all applicable leave laws and regulations and assists in the administration of leave programs.
Essential Job Statements
Participate in the development, implementation, and management leave programs, including FMLA, disability, personal leave, and other leave of absence policies. This includes monitoring to ensure they are compliant with federal, state, and local leave laws and regulations. Assist in developing and updating leave policies and procedures.
Serve as the primary point of contact for employees and managers regarding leave inquiries and provide guidance on leave policies and procedures. This includes process leave requests, verify eligibility, and maintain/audit accurate leave records.
Maintain Leave program communication pieces in knowledge base systems and monthly calendar of “Did You Know” leave communications. Conduct training sessions for managers and team members on leave policies and procedures.
Coordinate with payroll and benefits teams to ensure accurate leave payments and benefits continuation. Management of benefit premiums arrears process for team members on leave. Monitor and track leave usage and return-to-work dates.
Subject Matter Expert on Leave programs design and integration within Workday and vendor interfaces. This includes understanding of time keeping system.
Management and processing of PTO accrual and pay out process for team members that leave, rehire or transition between jobs.
Provide regular reports on leave usage and trends to HR management and leaders as requested.
Patient Population: N/A
Employment Qualifications
Required Education: Bachelor's degree in Human Resources, Business Administration, or related field.
Preferred Education: HR related training or education in employee benefit programs such as FMLA, leave laws, disability benefits, etc.
Licensing/ Certification
Licensure/Certification Required: N/A
Licensure/Certification Preferred: CEBS or GBA
Minimum Qualifications
Years and Type of Required Experience: 3+ years of experience in leave administration or related HR role.
Other Knowledge, Skills and Abilities Required: In-depth knowledge of federal, state, and local leave laws and regulations. Strong organizational and time management skills. Excellent communication and interpersonal skills. Ability to prioritize and respond with appropriate sense of urgency
Ability to handle sensitive and confidential information with discretion. Strong analytical and problem-solving skills. Ability to interpret and apply policies. Ability to calculate and reconcile.
Cultural Responsiveness: N/A
Other Knowledge, Skills and Abilities Preferred: Experience using Workday.
Combination of education and experience in lieu of a degree.
Working Conditions: Periods of high stress and fluctuating workloads may occur. General office environment. May be exposed to physical altercations and verbal abuse. May have periods of constant interruptions. Prolonged periods of working alone.
Physical Requirements
Physical Demands: Lifting/ Carrying (0-50 lbs.), Push/ Pull (0-50 lbs.), Stoop, Kneel, Squat, Crawling, Climbing, Balance, Bending
Work Position: Sitting, Walking, Standing
Additional Physical Requirements/ Hazards
Physical Requirements: Repetitive arm/hand movements
Hazards: N/A
Mental/Sensory – Emotional
Mental / Sensory: Strong Recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking
Emotional: Fast pace environment, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
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What We Do
We are a strong, passionate team of more than 12,500 who take pride in caring for every person who comes through our doors. We lift each other up so we can provide the very best and safest care to those who need us most. Together. Every day.
With the support of our university, we make up an academic medical center committed to excellence in patient care, innovation and training tomorrow’s health care workforce. We continue to educate, research and evolve – staying on the cutting edge of care.
As a community of innovators, every team member can contribute a spark of ingenuity igniting a force to discover the next cure, hold the next hand, solve the greatest challenges and create the health care of tomorrow.
We foster an atmosphere of respect and welcoming for all communities. We infuse our teams with diverse talent that inspires everyone to contribute openly and freely, maximizing their impact and creating meaningful change for our patients and community.
Join our team and help us create a new kind of patient experience. Join VCU Health.
EEO Statement:
VCU Health System strictly prohibits and does not tolerate discrimination against, or harassment of, team members, applicants, or any other covered persons because of age, race, ethnicity, religion, culture, language, physical or mental disability, socioeconomic status, sex (sexual orientation, gender identity or expression and pregnancy), protected veteran status, marital status, genetic information, or any other protected characteristics under applicable federal, state, or local law.
Pay Transparency Provisions:
VCU Health System complies with the Pay Transparency Provisions
