The Role
Manage the commercial lease portfolio by tracking terms, deadlines, renewals, billings, tenant leads, vacant-space marketing, rent collection, and leasing activity. Prepare notices and amendments, coordinate with Accounting, Legal, and Property Managers, resolve billing discrepancies, maintain lease records, report portfolio status, and support real estate due diligence.
Summary Generated by Built In
Overview
Corporate Tools owns buildings across the country that not only support our internal teams, but we also lease open spaces to tenants. We're searching for a Lease Administrator to join our growing Real Estate team who can keep it all running smoothly.
You'll manage our lease portfolio end to end: tracking every date and term, keeping tenant leads moving, helping market our available space, making sure rent actually gets collected, and keeping our internal real estate team from ever being surprised by a deadline. If you like bringing order to a portfolio, and you don't mind wearing a few different hats to do it, we'd like to meet you.
Wage
$26 to $31 / hour DOE
Benefits
Responsibilities
Requirements
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Lease Administrator
Hybrid | Post Falls, ID | Spokane, WA
Apply Now
Why Work Here
Some people find spreadsheets and legal documents tedious. You find them satisfying. You're the person who actually enjoys knowing exactly where things stand... which lease renews next, which tenant lead needs a follow-up, and which rent payment is late.
You won't be the one closing the big deal, but nothing happens without you. You're the reason our internal real estate team can move fast and trust that nothing's falling through the cracks behind them. If staying two steps ahead of a growing, slightly unconventional portfolio sounds like your kind of challenge, this could be a perfect fit!
Corporate Tools owns buildings across the country that not only support our internal teams, but we also lease open spaces to tenants. We're searching for a Lease Administrator to join our growing Real Estate team who can keep it all running smoothly.
You'll manage our lease portfolio end to end: tracking every date and term, keeping tenant leads moving, helping market our available space, making sure rent actually gets collected, and keeping our internal real estate team from ever being surprised by a deadline. If you like bringing order to a portfolio, and you don't mind wearing a few different hats to do it, we'd like to meet you.
Wage
$26 to $31 / hour DOE
Benefits
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100% employer-paid medical, dental & vision Full coverage for employees - nothing comes out of your paycheck. Plus an annual review with a raise option. -
Time off that grows with you 22 days PTO + 4 holidays to start. After 3 years it bumps to 29 days, and after 5 years you move to flexible time off - not accrued, not capped. Take time off when you want. -
Parental leave & 401(k) match Paid parental leave, plus up to 6% company 401(k) matching with no vesting period - it's yours from day one. -
Quarterly allowance Spend it on whatever makes work better: a comfier remote setup, continuing-education classes, a plant for your desk, coffee for a coworker, a massage for yourself... really, whatever. -
No dumb perks (and a trail mix bar) No weekend dog-walking gimmicks that look cool but cost nothing because nobody uses them. We spend on benefits you'll actually use - an open-concept office, friendly coworkers, a creative environment, and yeah... a trail mix bar.
Responsibilities
- Track and manage lease terms, critical dates, and renewal options across the portfolio, and keep everything organized in our lease database and files
- Review lease billings (CAM, tax, insurance, and other operating expenses) and resolve discrepancies with tenants or vendors
- Prepare renewal notices, amendments, and lease correspondence, and support negotiations alongside our internal real estate team
- Manage inbound tenant leads, leasing pipeline, and marketing for our available spaces
- Own rent collection. Invoicing tenants, following up on late payments, and keeping accounts current
- Coordinate with Accounting, Legal, and Property Managers on lease approvals, payments, and related questions
- Report on key lease terms, deadlines, rent status, and leasing activity for leadership, and support due diligence as we grow into new states
Requirements
- 1-3+ years of experience in lease administration, property management, or a similar real estate role. Ideally including tenant relationships or rent collection, not just paperwork
- Strong working knowledge of commercial lease language (CAM, TI allowances, rent rolls) and comfort reading and interpreting legal documents
- Experience managing a leasing pipeline and vacant space marketing, plus handling rent collection or accounts receivable
- Highly organized, with a proven ability to track many moving deadlines and workstreams across a large, growing portfolio
- Fluency in technology
- Strong written and verbal communication skills, and a self-starter mindset that doesn't need much hand-holding
Back to Jobs
Lease Administrator
Hybrid | Post Falls, ID | Spokane, WA
Apply Now
Why Work Here
Some people find spreadsheets and legal documents tedious. You find them satisfying. You're the person who actually enjoys knowing exactly where things stand... which lease renews next, which tenant lead needs a follow-up, and which rent payment is late.
You won't be the one closing the big deal, but nothing happens without you. You're the reason our internal real estate team can move fast and trust that nothing's falling through the cracks behind them. If staying two steps ahead of a growing, slightly unconventional portfolio sounds like your kind of challenge, this could be a perfect fit!
Skills Required
- 1-3+ years of experience in lease administration, property management, or a similar real estate role, ideally including tenant relationships or rent collection
- Strong working knowledge of commercial lease language, including CAM, TI allowances, and rent rolls
- Comfort reading and interpreting legal documents
- Experience managing a leasing pipeline and marketing vacant space
- Experience handling rent collection or accounts receivable
- Highly organized, with the ability to track multiple deadlines and workstreams across a growing portfolio
- Fluency in technology
- Strong written and verbal communication skills
- Self-starter mindset with the ability to work independently
What the Team is Saying
Jason
Software Engineer
Joshua Stubb
Front End Web Developer
Vanessa Sickles
Front-End Web Developer
Josh Groeschl
Software Developer
Hank
Dumpster Fire Fighter
Corporate Tools LLC Compensation & Benefits Highlights
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Healthcare Strength — Health coverage is presented as 100% employer-paid for employees across medical, dental, and vision, with HSA buy-up options, basic life insurance, and in-house therapy/health coaching. Wellness supports extend to weekly onsite chiropractic at the Spokane and Post Falls offices.
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Leave & Time Off Breadth — Time off begins accruing on day one with 22 days plus 4 paid holidays, increases to 26 days in years 3–4, and transitions to flexible time off after year five. Paid parental leave is also offered.
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Retirement Support — Retirement support includes a Safe Harbor 401(k) with an employer match up to 6% and immediate vesting, with full-time eligibility after a 60-day wait. Plan features also include loans, rollovers, and catch-up contributions.
Corporate Tools LLC Insights
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The Company
What We Do
Corporate Tools is proudly, stubbornly independent. No outside investors calling the shots. It’s just us choosing customers over profits, every time. We build the behind-the-scenes tools that keep businesses running: software, LLC filings, registered agent service, website and domain registration, address services… basically all the unglamorous stuff that makes companies actually work. We’ve grown into one of the largest B2B providers in the U.S. by sticking to a simple mission: solve the real, messy, confusing problems of starting and running a business, while keeping your privacy intact and making your life a whole lot easier.
Why Work With Us
We’re privately held, debt free, and focused on people. Not investors. That means we can keep hiring folks we like, building tools that actually work, and making sure our customers are taken care of. If you want to know more about what values drive us, check out our Company Principles.
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Corporate Tools LLC Teams
Corporate Tools LLC Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
As a hybrid employer we have full-time remote employees and employees that live near our offices who have the option to work in-office or from home. There are just a few, select roles that specify and require some in-office time.
Typical time on-site:
Flexible
