Leadership Assistant

The ideal candidate will have excellent written and verbal communication skills, exhibit excellent attention to detail and exemplify DPR’s four core values—integrity, uniqueness, enjoyment and ever forward. As part of the People Practices team, this person reports to the People Practices Business Partner and is a critical role that One primary area of responsibility will be providing leadership administrative support which requires a high-level of trust, discretion, and implied confidentiality. Responsibilities include assessing, prioritizing, and managing support needs to maximize effectiveness and increase capacity for the DPR Dallas Business Unit Leadership Team (BULT). Another primary focus of this position is managing the planning and execution of events and engagement activities for the business unit and project sites to provide meaningful experiences for all Dallas employees.  

Primary Responsibilities: 

Administrative Leadership Support  

• Provide administrative support to the Business Unit Leadership Team (BULT) for the Dallas Operation. 

• Assess and identify opportunities to remove administrative and process-oriented tasks from the team and develop new tools or processes to help support and drive efficiencies. 

• Actively anticipate needs and proactively prepare for various meetings and activities; coordinate appointment logistics, meeting spaces, prepare materials and presentations in support of meetings and/or presentations. 

• Facilitate professional and consistent communication with all necessary teams, both internal and external, including business-unit wide employee information. 

• Manage and maintain complex calendars across the team and prioritize meeting requests.  

• Create and maintain organized meeting minutes, assign and follow up on action items, and communicate to the team. 

• Monitor program and project status, budgets, and timetables.  

• Prepare and processes expense reports, coordinate travel arrangements, and itineraries. 

• Perform ad hoc duties as requested. 

Event Management 

• Partner with People Practices team and the BULT to plan and oversee the execution of annual, quarterly, and on-going events that drive engagement and align with the DPR culture that fosters a sense of belonging. 

• Serve as the primary point of contact for Dallas events and activities overseeing  event planning, coordination and the execution of a variety of events including employee meetings (on and off-site), leadership retreats, recognition programs, training programs, celebrations, community involvement activities, and business unit gatherings with strong support and assistance from the Office Coordinator. 

• Proactively develop annual / quarterly / monthly event schedule, develop and manage detailed event plans, timelines, budgets, and communications including the creation / distribution of materials to effectively communicate and promote.  

Qualifications: 

• 5+ years experience supporting senior leaders.  

• 2+ years experience planning and coordinating office events.  

• Professional written and verbal communication with ability to . 

• Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, Teams, etc) 

• Intermediate to advanced skills in PowerPoint, and Canva.  

• Exceptional attention to detail and strong organizational and time management skills. 

• Ability to problem solve, ask questions, identify issues. 

• Ability to work independently and take ownership of role and responsibilities. 

• Ability to remain flexible in the face of changing deadlines and priorities and logistical challenges.  

• Ability to maintain discretion and strict confidentiality. 

• Ability to anticipate needs and show a high level of initiative. 

• Experience working in an A/E/C industry a plus. 

• Must be able to travel by car to off-site company events and retreat locations as needed. 

Travel: 10%