Leadership and STAY FLY Programs Coordinator

Position Title: Leadership and STAY FLY Programs Coordinator

Reports To:  Leadership Program Manager and STAY FLY Program Manager, San Mateo County

Community: San Mateo County

Office Location: Redwood City, CA (up to 50% hybrid role of in-person and remote)

Compensation: $27.53 hourly with a generous benefits package

Status: Full-Time, Non-Exempt

About Fresh Lifelines for Youth

Fresh Lifelines for Youth is an award-winning non-profit whose mission is to partner with youth to unlock their potential, disrupt the pipeline to prison, and advance justice in California and beyond. By 2030, through partnering with young people, communities, and systems, FLY will contribute to the fight for equity and justice by taking concrete steps to dismantle California’s pipeline to prison, equip 30,000 youth to transform their lives and create meaningful opportunities for them to live healthy, free, and productive lives. For more information about Fresh Lifelines for Youth, please visit: www.flyprogram.org

Leadership & STAY FLY Programs Coordinator - Position Summary

This role will support both the SMC Leadership and STAY FLY programs. Reporting to the SMC Leadership Program Manager and STAY FLY Programs Manager, the Programs Coordinator is responsible for direct service and supporting all functions of running effective and efficient programs. This position will be responsible for coordinating all program activities for the Leadership and STAY FLY programs, managing data entry, and helping to deliver FLY’s STAY FLY curriculum for transition-aged youth (18-25) in the county jails. The ideal candidate is passionate about social and racial justice, youth development and youth voice, and inspiring youth and young adult adults to transform the systems that impact them. They will demonstrate the ability to coordinate and manage collaborative projects effectively. The ideal candidate will have a connection to the San Mateo County community and will be familiar with local community based organizations. They will have strong organizational skills and be confident in supporting youth leadership development and facilitating discussion-based curriculum with Transition-Aged Youth (TAY).

Position Responsibilities

Coordinate Materials and Logistics for Events & Workshops

• Organize and coordinate logistics for program workshops, field trips, and events, including purchasing supplies and snacks, reserving rooms and event venues, preparing and transporting materials, ordering meals, creating agendas, and maintaining a strict budget
• In collaboration with STAY Lead Case Manager, support weekly workshops for STAY FLY, including reviewing and adapting curriculum to TAY requests/interests
• Provide ongoing support to program teams to ensure they have the materials they need
• Manually track all aspects of event execution in planning spreadsheets 
• Create event flyers prior to program events and trainings
• Maintain and update all necessary information into FLY’s ETO database, Google Drive, ensuring accuracy (program enrollment, program attendance, youth paperwork, evaluation surveys, etc.)
• Manage and organize youth/young adult liability waivers, medical binders, and ensure paperwork is up to date and physically with the team at each event—in case of youth emergencies
• Transport youth to and from designated program events and activities, as needed
• Enter program reimbursements into our budget tracking systems, submit to accounting, and provide updates to the Programs Manager on spending trends 

 Provide Programmatic Support - Youth Leadership Development and TAY Law-Related Education 

• Co-facilitate STAY FLY curriculum with Lead Case Manager, in the community and local jails
• Prepare and project-manage annual Leadership Program Retreat for 20+ youth and 10+ staff members, including staff training, all materials/food, location, and activities
• Work with Leadership Program Manager to prepare youth for Peer Mentorship and Service Learning Internship project; facilitate trainings and meetings alongside youth to develop their leadership skills
• Support Leadership Team in pitching program and recruiting youth to join new cohort each year, including designing a recruitment calendar 

Driving and Transportation

• Regularly drive to program sites, schools, courts, community locations, and other work-related destinations
• Safely transport youth and program materials as required for program activities
• Maintain a valid driver’s license and access to a reliable, properly registered and insured vehicle suitable for these responsibilities
• Comply with all organizational driving, safety, insurance, and youth transportation requirements
• Complete authorized business travel, for which mileage and related expenses will be reimbursed in accordance with organizational policy and California law

Compensation & Benefits

This is a full-time, non-exempt position at $27.53 per hour. Our Total Rewards Package also includes the following: 

• Full medical, dental, vision, and chiropractic healthcare, and retirement contribution match
• 10+ PTO Days
• 12 Holiday Days
• FLY provides 3-4 additional "rejuvenation days off" twice per year in July and December 
• Annual Wellness Funds 
• Annual Professional Development Funds
• Employee Assistance Program (paid for by FLY)
• Annual Staff Retreat, Holiday Party, End-of-Year Celebration, Team Off Sites, and other FLY Events. 
• Customize your Work Schedule (dependent on supervisor approval based on positional and departmental needs)
• Hybrid of In-Office and Remote Work (frequency of required in-person work is dependent upon the role)
• 8 Hours of Civic Engagement
• Mileage Reimbursement. 

At FLY, we have adopted a no-negotiation policy. This policy reflects our commitment to equity and ensuring that the offers we make to our candidates reflect competitive and appropriate compensation given the market and the role.

Our Commitment to Diversity, Equity, And Inclusion

At FLY, we embrace a diversity of identities, beliefs, thoughts, and experiences. We commit to creating an organizational culture of equity and inclusion to better serve our youth and communities. FLY is an Equal Opportunity Employer. We strive for an inclusive culture and a staff team that reflects diversity. Applicants for all job openings will be considered without regard to age, race, color, religion, sex/gender, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. We strongly encourage women; people of color, people who identify as part of the lesbian, gay, bisexual, transgender, and queer communities; people with experience in the juvenile justice or criminal justice systems; and people with disabilities to apply.  Fresh Lifelines for Youth is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or accommodation due to a disability, please contact us at (408) 263-2630 or [email protected]

COVID-19 Vaccination

At FLY, we are committed to the safety of our employees, clients, and all others who enter our workplace. As such, FLY would like to make clear that the COVID-19 vaccination is a condition of employment. However, FLY does allow staff to apply for exemptions based on medical history or sincerely held religious beliefs or practices. This must be approved through FLY’s compliance department. If you have any questions or would like to learn more, please contact us at (408) 263-2630 or email [email protected]

What To Expect:

• Application with 8-10 questions and an applicant screening question. 
  • No Cover Letter Required
• 2-3 Interviews (for many roles, at least 1 would be in person)
• Meet w/FLY youth
• Work Product (Done in advance of the Final Round Interview)

Position Requirements

The ideal candidate will have a deep commitment to equity, social, racial, and economic justice. They will have strong organizational skills and the ability to project-manage to deliver high-quality services for youth. The candidate will believe in FLY’s vision and mission and will resonate with FLY’s values: accountable, dedicated, respectful, equitable and just, loving, innovative, hopeful, and youth-centered.  

Driving Requirement: This position regularly requires transporting youth and program materials. The employee must have a valid driver’s license and access to a reliable, properly registered, and insured vehicle suitable for these responsibilities. FLY reimburses authorized business mileage and related expenses in accordance with California law. FLY will consider reasonable accommodations as required by law.

FLY's Core Competencies: Skills and behaviors that FLY expects and develops all staff to exhibit across all positions at various levels of proficiency (early stage, intermediate, and advanced) 

• Cultural Responsivity: Demonstrates an openness and commitment to equity, justice, and belonging. This includes being aware of one’s own bias and privilege, building an understanding of systems of oppression, and valuing diverse perspectives; you take actions to learn and contribute to an environment that creates power-sharing, access, and opportunity within our community.
• High Quality: The ability to own your work, be accountable, and take initiative to produce high-quality results. This includes setting and achieving standards that demonstrate a high level of care and commitment to our mission, our population, our colleagues and our partners.
• Collaboration: The ability to work effectively within a team and intentionally across teams to contribute to FLY’s mission and agency goals. When working with others, you exercise your strengths and build on the strengths of others.
• Communication: The ability to convey information effectively with consideration of the situation and audience. This includes communicating clearly with people of different backgrounds and cultures, in which you demonstrate self-awareness, empathy, and active listening. 
• Problem Solving: Applies critical thinking to problem solving that considers multiple perspectives and actively identifies creative solutions to address individual and systemic challenges. 
• Adaptability: The ability to adapt and respond to change effectively. This includes engaging in continuous learning, maintaining a solutions orientation, and proactively seeking opportunities to be supportive of change that  best serves our mission.

FLY’s Leadership Competencies: Skills and behaviors that FLY expects and develops all staff in Leadership positions to exhibit across various levels of proficiency (early stage, intermediate, and advanced) 

• Emotional Intelligence: Demonstrates self-awareness and the ability to process one’s own emotions and the impact and influence on others. This includes maintaining a compassionate and authentic perspective on issues and information that allows you to work effectively through challenges with teams and respond with empathy.
• Change Management: The ability to recognize a need and assess the readiness for change. This includes effectively promoting and building commitment toward change and successfully guiding your team through the implementation process. 
• Strategic Decision-making: Effectively structures and facilitates inclusive decision-making processes. This includes making responsible, informed decisions to improve organizational health and impact by using key information to solve problems and identify equitable solutions.
• Develops & Motivates Others: Motivates, inspires and supports teams and individuals through strong coaching, mentorship, and targeted development activities. Builds healthy and effective teams through regular feedback, collaboration, role clarity, and conflict resolution.  
• External Relationship Builder: Invests in and builds strong, trusted and ongoing relationships with external partners and cultivates new relationships. This includes the ability to analyze and understand relationships as a strategy for achieving the mission, which often means navigating complex relationships while anchoring to FLY’s values.
• Project Management: The ability to create project plans, implement them with effective delegation to team members, and manage them to intended impact, while adjusting course as needed. This includes managing at various levels of complexity and scale, anticipating potential barriers, and adapting plans to achieve the desired impact.

Note on Qualifications: In FLY’s quest for an equitable hiring process, candidates are encouraged to apply even if they feel they only meet 75% of the position requirements.