Lead Executive Assistant (to CEO)

Your Daily Adventures Will Include

• Executive Partnership: Operate as a trusted partner to the CEO - anticipating needs, streamlining priorities and protecting the CEO's time and energy.  
• Calendar Management: Own and optimize a complex and dynamic calendar, prioritizing meetings and engagements with speed, precision and discretion.     
• Meeting and Communication Support: Preparing briefing documents, agendas, talking points presentations and detailed follow-ups for internal and external meetings. Work closely with the Chief Business Officer to organize and facilitate key business meetings and initiatives.  
• Cross-Functional Leadership: Act as the connective tissue between the CEO and teams across the organization, helping to align communication and track key initiatives. 
• High-Level Stakeholder Engagement: Coordinate communications with board members, investors, strategic partners and executive leadership. 
• Operational Support: Communicate directly and on behalf of the CEO’s office, both internally and externally (VIP stakeholders including customers, executive staff, vendors, and company-wide communications).  
• Project and Event Oversight: Lead and manage high-impact projects and events on behalf of the CEO, including executive offsites, board meetings and internal planning sessions, with appropriate follow-up communication. 
• Team EA Leadership: Serve as a mentor and point of coordination for other Executive Assistants within the company, establishing best practices and scalable systems. 
• Triage and Prioritization: Serve as a gatekeeper and problem solver, helping the CEO triage urgent issues and respond to time-sensitive opportunities. 
• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism at all times, including maintenance of records, files and confidential information.  
• Travel and Logistics: Manage complex domestic and International travel, including itineraries, visa documentation and flexibility on hours to support global travel
• Expense and Budget Management: Manage accurate expense reporting, vendor relationships and support high-level budget tracking or procurement efforts as needed.  
• Operational Support:Anticipating the CEO's needs, streamlining workflows, and identifying opportunities for improvement. 
• Conflict resolution: Prioritize conflicting needs while handling matters expeditiously with proactive follow-through    
• Relationship Management: Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers 

Our Vision Of You

• 7+ years of Executive Experience, with at least 3+ years directly supporting a CEO, preferably at a high-growth or fast-paced company. 
• Comfortable interfacing with board members, investors and senior leadership. Ability to represent the CEO with professionalism and poise.  
• We are an organization that values professionalism and collaboration, especially within our EA team. Previous leadership and/or team building within an EA organization is highly desired. This role is expected to setthe example and encourage other EAs to work together to find solutions. 
• Proven ability to build strong, confidential relationships with executives.  
• Proactive problem solver - you don't wait for instructions but rather anticipate, act and adapt.  
• Ability to manage ambiguity with confidence, along with staying calm under pressure. 
• Self-starter with the ability to influence without authority. You naturally take on initiatives and set high standards for others around you.  
• Exceptional written and verbal communication skills, including the ability to draft executive-level correspondence, talking points and presentations. 
• Proficient in Microsoft Office Suite, Google Workspace and modern productivity tools (e.g. Slack, Zoom, etc.). 
• Meticulous attention to detail, top-tier organizational skills and ability to juggle multiple priorities seamlessly.    
• Fast learner. You love solving puzzles and take pride in your work. You have a strong sense of urgency, the ability to anticipate needs, and exceptional follow-through at all times. You thrive in a fast-paced environment.  
• Utilize the latest AI tools to make your work as efficient as possible. You have a natural curiosity for the tech industry and want to be part of a highly energetic and passionate team about to make history. 
• BA/BS degree or equivalent experience