Lead Administrative Support Assistant, Marketing

This role requires in office collaboration and support Monday - Friday at Columbia Sportswear's headquarters in Portland, Oregon.

ABOUT THE POSITION

The Columbia Sportswear Marketing team is a strategic function that represents the heart and soul of the brand. The team protects and nurtures the Columbia brand and its heritage, while being deeply connected to consumers to serve them, today and into the future. We craft the voice, look and feel of the Columbia brand on all outbound consumer facing communication, and are responsible for how we attract, engage and retain consumers. Our ultimate goal is to unlock the outdoors for everyone through our amazing products and marketing initiatives.

Columbia is looking for an Executive Assistant to provide confidential administrative support to the SVP, Marketing of the Columbia brand. This role will be vital in handling a broad scope of confidential and proprietary information, managing office matters like scheduling and offsites, which allow the teams to run like a well-oiled machine. The role will also involve working on special projects as assigned. 

HOW YOU’LL MAKE A DIFFERENCE 

• Provides analytical and specialized administrative support to the SVP.  Performs critical and confidential administrative duties and coordinates the production of correspondence and work projects for the VP and team

• Screens incoming communications and messaging to best assist and coordinate meetings, calls, and in person appointments.  Evaluates the relative importance of each and handles appropriately. 

• Composes letters and reports from verbal instructions.  Attends meetings as needed to scribe notes for distribution and record keeping. 

• Schedules appointments and coordinates calendars.  Keeps Outlook and contact lists updated and synced to always ensure efficiency and access for the leaders.

• Provides administrative and project management support for the brand marketing team. 

• Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc. 

• Coordinates travel arrangements, hotel and car accommodations, and planning of itineraries.

• Enters expense reports in a timely manner for leadership team. 

• Develops office procedures and organizational/operating systems, as necessary. 

• Maintains follow-up on action required. 

• Maintains positive open lines of communication with all Columbia Sportswear management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization. 

• Assists and collaborates with other Executive Assistants. 

• You will be the glue that binds this team together.

YOU ARE

• Well versed in customer service, inter-personal, and verbal/written communication. 

• Skilled in solving problems, making decisions, operating independently and with discretion, and working effectively under pressure.

• Able to use the telephone, computer hardware/software including keyboard, type, sit and stand for extended periods of time. 

• Able to react quickly to shifting priorities. 

• A change maker, who is accountable and proud of your work and contributions to the organization.

YOU HAVE

• Minimum of seven years experience in an Administrative Assistant position with increasing responsibility.

• Experience supporting multiple executives at a time. 

• Associate’s degree in business or related area preferred. 

• Advanced skills in MS Word, Excel, PowerPoint and Outlook.

• Strong organizational skills. 

#LI-SR1

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company. 

Columbia Sportswear is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The Know Your Rights poster is available here: https://www.eeoc.gov/poster The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf Columbia Sportswear is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please notify your recruiter.

At Columbia Sportswear Company, we’re proud to offer regular full-time employees a benefits package that includes a variety of services and products to help make your life and work more rewarding. Our benefit programs contribute to overall employee well-being by aligning those programs with the fundamental elements of well-being: physical, social/emotional, financial, career and community. Benefits that can protect your family’s financial future and help you save money through our 401k plan plus a generous company match. Columbia offers medical, dental, vision, life Insurance, disability, flexible spending accounts, health savings account, and an assortment of voluntary benefit offerings (accident, critical illness, hospital indemnity, and legal services). In addition, Columbia offers EAP + which is free and confidential 24/7/365 counseling services. We have extensive wellness benefits, employee discounts and a generous time off program available.

If you need an accommodation/adjustment to successfully complete and submit your application, please reach out to [email protected] with the Subject: Applicant Assistance Requested.