LATAM - Program Coordinator (Brazil Listed for Platform Purposes)

Contract Type: Independent Contractor (2-year renewable term)

Compensation: $800 USD/month during a 3-month trial, increasing to up to $1,000 USD/month after a successful review.

Location: Fully Remote – Candidates must be based in LATAM

Language: Fluent English required (C2 level or higher)

Do you love turning chaos into clarity? Are spreadsheets your happy place? Does crossing tasks off a color-coded project plan spark joy?

If so, you might be exactly who we’re looking for!

Ruvixx is a fast-growing SaaS company partnering with global leaders like Adobe, Trimble, and Siemens. We are hiring a Program Coordinator to help us deliver world-class marketing and sales operations campaigns.

This is an amazing opportunity to work on high-visibility projects, collaborate with international teams, and see your work directly impact some of the biggest brands in tech.

At Ruvixx, we’re a lean, smart, and fast-moving global team that values ownership, clarity, and real impact. You’ll never be “just another coordinator.” You’ll be the glue that keeps our projects moving and ensuring smooth communication, data accuracy, and flawless execution.

You’ll gain real-world experience in project management, client relations, and operational strategy; all while working remotely in a supportive, high-performance environment.

Key Responsibilities

• Serve as a primary point of contact for stakeholders, ensuring clear, timely, and professional communication.
• Coordinate cross-functional projects across marketing, design, and data teams, managing timelines, tasks, and deliverables.
• Maintain data accuracy in Excel trackers, dashboards, and CRMs, ensuring all information is complete and up to date.
• Prepare, format, and present reports and project updates for internal and external stakeholders.
• Facilitate meetings, capture key discussion points, assign follow-up tasks, and ensure completion.
• Identify potential process inefficiencies and propose practical, scalable improvements.
• Support leadership in maintaining operational alignment across multiple initiatives.

Required Qualifications

• C2-level English proficiency (written and verbal).
• Minimum of 1 year of experience as a Project Coordinator, Executive Assistant, or in a similar client-facing or operational role.
• Strong command of Microsoft Excel, including formulas, filters, and pivot tables.
• Excellent organizational, time management, and multitasking abilities.
• Exceptional communication skills and attention to detail.
• Proven ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong sense of ownership, accountability, and commitment to high-quality results.
  

Preferred Qualifications

• Experience with project management tools such as Asana, Trello, or Jira.
• Familiarity with CRMs, databases, or SaaS systems such as Salesforce or HubSpot.
• Background in data analysis, reporting, or operational support.

Why Join Ruvixx

At Ruvixx, you will work with a global team that values precision, collaboration, and results. You’ll gain hands-on experience in project coordination across multiple functions, contribute to high-impact initiatives, and develop a professional skill set that grows alongside our company.

We work with some of the world’s most respected technology brands, yet maintain the agility and culture of a fast-moving startup. This is an opportunity to make a measurable difference in every project you manage.