Lab Office Coordinator

CANAL BARGE COMPANY/ CANAL TERMINAL COMPANY

JOB DESCRIPTION

LABORATORY – OFFICE COORDINATOR

I. BASIC FUNCTION

a. The primary function is to support day-to-day operations of an industrial chemical quality control and environmental testing laboratory.  The laboratory is owned by and is adjacent to Canal Terminal Company (CTC).  The coordination of efforts with the terminal is a primary function.

II. RESPONSIBILITIES

a. Receptionist for the laboratory: answer phones, record and communicate messages from and for customers, vendors, and coworkers.  Monitor and act upon emails from coworkers, customers and vendors.

b. Retrieve and distribute postal mail as needed.

c. Maintain and order office and breakroom supplies, as needed.  Order laboratory supplies as specified by laboratory personnel.  Code purchased items for accounting.

d. Receive supplies, including chemicals requiring filing of SDS and/or COA documentation.

e. Perform annual chemical inventory, with assistance from the Chemists.

f. Receive and log in environmental samples brought to the lab by customers and by the Sampling Technician.  Perform and document sample temperature measurements, verify that all sample documentation and sample labeling are complete and accurate.  Follow up on omissions and/or corrections as needed.

g. Organize and prepare sample bottles with proper labels and preservatives.

h. Keep customer documentation current regarding contacts, sampling requirements, and testing requirements.

i. Communicate sampling schedules and requirements to the Sampling Technician (for environmental samples) and to the terminal operators (for CTC samples) and follow up to verify completion.  Communicate schedule changes to accommodate holidays.

j. Package and prepare for shipping samples to be delivered to CTC customers and external laboratories.  Record test results from external laboratories.

k. Perform and document regular safety equipment inspections, e.g. fire extinguishers, emergency lights, laboratory exhaust hood flow rates, etc.  Coordinate with safety inspection contractors when necessary.  Maintain supplies in the first aid cabinets.

l. Assist with washing of laboratory glassware as needed and available.

m. Communicate relevant information to and from other departments in the company.  Attend weekly meetings with office staff from other departments.

n. Work Monday through Friday, 8:00 AM to 5:00 PM schedule.

Other

1. Perform other duties as required and directed by the Director of Terminal Services or Terminal Operations Manager.

2. Carry out the Business Philosophy, Code of Conduct, and Mission of Canal Barge Company, Inc.

III. EXPERIENCE AND EDUCATION

a. An Associate or Bachelor’s degree is preferred.  A highly capable individual with a high school diploma or GED, and with at least two years’ experience in a professional workplace may qualify. Must possess or be able to obtain Transportation Worker Identification Credential (TWIC).

b. Must be fluent in spoken and written English language.  Must be able to compose written communication using proper grammar and spelling.

c. Must have intermediate computer skills using MS Office applications on a MS Windows platform, including Word, Excel, Outlook, and Teams.

d. Must be very well organized, detail orientated, have good time management skills and be able to communicate precisely.

e. Knowledge of basic chemistry at a high school level, for purposes of understanding chemical classifications and names would be helpful.

IV. RELATIONSHIP

a. The Office Coordinator reports to the Laboratory Manager.

b. Requests falling within the listed responsibilities will be made by laboratory staff and will be expected to be fulfilled unless there are extenuating circumstances and communicated to the Laboratory Manager.

c. The Chief Chemist will have oversight of the Office Coordinator when the Laboratory Manager is unavailable.

d. The Office Coordinator will communicate and coordinate the sampling schedule to the Sampling Technician.

V. PHYSICAL REQUIREMENTS 

a. Physical requirements of the job include sitting for long periods of time and extensive computer work.  Shipping/receiving responsibilities will require the ability to lift and carry up to 50 lbs. for short distance.

Canal Barge Company and its subsidiaries are Equal Opportunity Employers - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.