L1 IT Specialist

JoVE is the world-leading producer and provider of science video solutions with the mission to improve scientific research and education. Millions of scientists, educators and students use JoVE for their research, teaching and learning. Our institutional clients comprise over 1,000 universities, colleges, and biopharma companies, including University of Melbourne, University of New South Wales, Adelaide University, University of Sydney, Harvard University, Yale University, and Stanford University. As a rapidly growing company, with offices in the USA, UK, Australia, and India servicing clients in over 60 countries, we are seeking talented and ambitious individuals to join our company.

The Role

We are seeking an experienced L1 IT Specialist to provide responsive, hands-on technical support to JoVE employees across a distributed work environment. This role is focused on end-user and deskside support, including troubleshooting laptops, desktops, peripherals, software, user accounts, connectivity, and collaboration tools. The L1 IT Specialist will own routine support requests through resolution, document work clearly, and escalate more complex issues when appropriate. The ideal candidate combines strong customer service, practical troubleshooting skills, attention to detail, and the ability to communicate clearly with both technical and non-technical users.

Responsibilities

• Provide Level 1 technical support to employees through the ticketing system, remote support channels, and hands-on/deskside support when applicable.
• Troubleshoot and resolve common hardware, software, operating system, peripheral, printing, audio/video, and connectivity issues.
• Set up, configure, deploy, replace, and maintain laptops, desktops, monitors, mobile devices, printers, and other end-user equipment.
• Support Windows and macOS environments, standard productivity applications, browsers, email, collaboration tools, and remote-access tools.
• Diagnose basic network and connectivity issues, including Wi-Fi, VPN, TCP/IP, DNS, and DHCP, and escalate infrastructure issues when required.
• Support employee onboarding and offboarding, including device preparation, account provisioning/deprovisioning, access changes, software installation, and equipment recovery.
• Perform routine user and access administration, including password resets, MFA enrollment, group membership, distribution lists, licenses, and approved permissions.
• Support and troubleshoot business phone/VoIP systems, including user provisioning, device/application setup, call-quality issues, and basic configuration for platforms such as GCF, RingCentral, 8x8, or similar solutions.
• Log, prioritize, update, and resolve support tickets within established SLAs; maintain clear troubleshooting notes, resolution details, and escalation information.
• Maintain accurate IT asset and inventory records, including device assignments, replacements, returns, repairs, and spare equipment.
• Follow IT security, access-control, data-protection, change-management, and support procedures; escalate suspected security issues promptly.
• Create and maintain support documentation, knowledge-base articles, setup instructions, and standard troubleshooting procedures.
• Coordinate hardware repairs, warranty/vendor support, and equipment replacements as needed; perform other IT support duties assigned by the Team Manager.

• 3+ years of demonstrable experience in IT help desk, desktop support, deskside support, or a similar end-user technical support role.
• Strong troubleshooting skills for laptops, desktops, operating systems, applications, peripherals, and common end-user technology issues.
• Working knowledge of Windows 10/11 and macOS, with the ability to install, configure, update, and troubleshoot end-user devices.
• Working knowledge of Microsoft 365 and Google Workspace applications and common collaboration tools.
• Ability to diagnose basic network and remote-access issues involving Wi-Fi, VPN, TCP/IP, DNS, and DHCP.
• Experience with employee onboarding/offboarding, device deployment, account administration, MFA, permissions, and software installation.
• Experience with ticketing/ITSM platforms such as Zendesk, Jira Service Management, ServiceNow, or Salesforce.
• Strong customer-service mindset with excellent verbal and written English communication skills.
• Ability to explain technical concepts and troubleshooting steps clearly to both technical and non-technical users.
• Strong attention to detail, documentation habits, prioritization skills, and ability to manage multiple support requests.
• Basic understanding of IT service-management concepts, SLAs, KPIs, escalation practices, and frameworks such as ITIL.
• Ability to work independently on routine incidents while recognizing when an issue should be escalated.
• Computer Science, Information Technology, or related degree/diploma, or equivalent practical experience.

Must Have Tools Qualifications at Admin (not user) level

• Google Admin Console / Google Workspace administration
• Microsoft 365 Admin Center / Entra ID user and access administration
• Slack Admin Console
• Mac and Windows Support

Nice to have Tools Qualifications at Admin (not user) level

• Endpoint/device management tools such as Microsoft Intune, MDM, RMM, SCCM, or equivalent
• Apple Business Manager (ABM) knowledge, including device enrollment and assignment workflows.
• Experience supporting and administering phone/VoIP systems such as GCF, RingCentral, 8x8, or similar platforms.
• Active Directory / Entra ID group, user, and permission administration
• Atlassian Admin Suite / Jira Service Management
• ChatGPT and Claude administration consoles
• Salesforce, AWS, and Zoom administration
• Remote support tools and basic PowerShell or other scripting/automation experience.

• A competitive compensation package including unlimited commissions on your sales

• You will make a direct impact in accelerating science research and education.
• Opportunity to work with global teams and in an environment that promotes innovation and collaboration.
• Our strong promotion from within culture draws a clear path to advance your career with us