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Position Summary:
Florida Atlantic University is seeking an Academic Advising Administrative Assistant - Boca Raton, FL.
Summary of Responsibilities:
Manages the reception area in Student Academic Services, including greeting and assisting students, appointment scheduling and coordination, and accurate maintenance of student records (paper and electronic). Handles a high volume of traffic (in person and via telephone) with friendly, courteous, and professional demeanor.
Handles and directs inquiries from other constituents within the College and from other areas within the University.
Provide administrative support to approximately 10 professional advisors on the Boca Raton and Davie campuses. Manages the shared point drive for advisors and students as a resource and management tool. Oversees sending out communication regarding registration and withdrawal deadlines to all students in the college on behalf of the advising office.
Assists with generation of data requests, reports, and other related functions using specific online tools (Crystal Reports, Institutional Effectiveness dashboard, WebFocus, etc.).
Provides preliminary review of student records with regard to graduation requirements and status with specific tasks outlined by the Director. Process Applications for degrees for every term in preparation for advisors to review.
Responsible for updates to and maintenance of departmental website using official content management system; in addition, increases office presence and branding/marketing using social media platforms.
Compiles and evaluates the SAS college petitions for committee review. Provides logistical support to SAS-led events and programs that foster registration and enrollment, such as the registration station during peak advising.
Assists the Director with tasks such as purchase orders, travel authorizations, reimbursements, and check requests. Orders office supplies, handles incoming and outgoing mail, and distributes various reports as needed.
Responsible for managing the creation of program promotion documents and activities for the Director and advisors for recruitment programs such as Discover FAU – Academic College Showcase and Broward & Palm Beach County academic recruitment fairs.
Provides supplemental assistance to the College Dean’s office with functions related to purchasing, timekeeping, and payments as needed.
Provides periodic assistance with backup coverage for the Davie campus office, including phone calls and maintenance of electronic records, including documents on a departmental shared drive and Google Drive spreadsheets.
Performs other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
A high school diploma and four years of appropriate experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.Salary:
$14.50 - $16.00 per hour.College or Department:
A&L: Academic AdvisingLocation:
Boca RatonWork Days and Hours:
Monday - Friday, 8:30 a.m. - 5 p.m.Application Deadline:
2025-06-23Special Instructions to Applicant:
VETERANS’ PREFERENCE:Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans' Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at [email protected].
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover Letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
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What We Do
Florida Atlantic University, founded in 1961, is currently serving more than 30,000 undergraduate and graduate students at sites throughout its six-county service region in southeast Florida. The University's student body, which ranks as the most ethnically and culturally diverse in Florida's State University System, includes many men and women of non-traditional age. Long known as an outstanding teaching institution, FAU is undergoing rapid development as a center of cutting-edge research, particularly in the biomedical arena. This process has been accelerated by the University's partnerships with four internationally known biomedical research organizations, the Scripps Research Institute, the Vaccine and Gene Therapy Institute, the Torrey Pines Institute for Molecular Studies and the Max Planck Society. Additionally, FAU's Charles E. Schmidt College of Medicine recently welcomed its inaugural class.
