KREASI Finance Manager

ROLE PURPOSE: 
The Finance Manager is responsible for overseeing the KREASI financial operations, ensuring accurate financial reporting, effective budget management, and compliance with financial regulations. This role involves developing financial strategies, managing financial risks, and providing leadership to the finance team. The Finance Manager plays a key role in financial planning, analysis, and decision-making, supporting the KREASI project objective and organization's strategic goals.
KEY AREAS OF ACCOUNTABILITY:

Strategy and Leadership:

• Be responsible for ensuring effective and efficient operation of the finance function to deliver timely, reliable, accurate, high-quality accounting and financial Management and reporting activities and requirements using a risk-based approach.
• Be responsible for partnership financial monitoring and ensure that the partners are being monitored frequently, along with proper capacity development plans and frequent follow-ups for all improvement areas identified as a result of partners' assessment as per Save the Children partner's capacity assessment tools. 

Development of financially sound budgets contributing to high-quality programs: 

• Ensure field offices receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines.
• Ensure Budget vs Actual is monitored and communicated with the KREASI team and budget holders to address gaps. 
• Ensure the correct level of budget authority exists within the KREASI team.
• Ensure with the Program and Supply Chain teams that systems are in place to control all assets, funds, equipment, property, and facilities; submit timely financial reports to the Management and donors as required. 
• Monitor accurate, compliant and timely submission of financial reports and attachments to Members, donors and government regulatory agencies.
• Support audit process (donor, general & statutory audit), and ensure audit requirements are fulfilled and completed.

Grants Management and contribution to the development of strong partnership:  

• Provide guidance to  KREASI staff and coordinate efforts to ensure compliance with donor requirements.
• Work with the KREASI team to estimate fund requests on time to ensure resources are in place for project activities.
• Ensure timely and accurate information is provided through the Awards Management system.
• Oversee and monitor sub-grantees/ grants as required per organization policies and procedures.
• Manage financial interactions with implementing partners, including budget reviews, financial reporting, and audits.
• Ensure that implementing partners adhere to financial guidelines and contractual obligations.
• Work with Ecosystem Partnership on developing partner capacity building plans as needed.

Staff Management, Mentorship, and Development

• Ensure the recruitment, training, and promotion of staff as appropriate and the availability of relevant professional development opportunities for staff.
• Finance training for staff in the field and partners as necessary;
• Build the finance capacity of programme staff and the organization's partners and ensure financial planning and management are included in their plans and annual objectives.

Brand and Reputation: 

• Contribute to implementing partners are aware and are actively involved in building and maintaining the Save the Children brand in all project field sites and with all project external stakeholders, including program strategic partners 

 Communication and Representation: 

• Maintain clear and effective communications with the KREASI team members and other program or support staff in the Save the Children Indonesia
• Ensuring communication flows effectively between the program, partners and another external stakeholder

General 

Any other task & responsibilities given by the Supervisor and to comply with Save the Children and Save the Children Indonesia's policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
QUALIFICATIONS AND EXPERIENCE

• Recommended a minimum of 6 years of management experience in a corporate or an NGO environment, of which three at a management level within the finance department of a national or international organization.
• Significant experience in managing institutional grants, contracts and sub agreements with knowledge of major funders guidelines (USAID, EC, EUD, etc)
• In depth knowledge of grant documentation and compliance issues.
• Experience working in disaster/emergency response preferred.
• Masters degree in Financial Management, CPA or equivalent degree (CA, ACMA, ACCA) preferred. Minimum Bachellor Degree in Finance Management  or Accounting
• Excellent understanding of business and financial planning including strategic modelling.
• Excellent analytical skills–the ability to analyse complex financial data and design and produce effective management information.
• Excellent experience of budgeting and budget management and analysis.
• Excellent understanding of financial systems and procedures.
• Strong business acumen and the ability to contribute to strategic decisions.
• Excellent experience of computerised accounts packages, Excel, PowerPoint and Word.
• Experience of managing and conducting audits.
• Strong communication and interpersonal skills.
• Ability to manage a complex and diverse workload and to work to tight deadlines.
• Ability to build a small, proactive team, motivating staff, working collaboratively with colleagues, and providing support and advice as necessary.
• Willingness and ability to dramatically change work practices and hours and work with incoming surge teams in emergencies.
• A full appreciation of the value of co-operation internationally and within a team environment.
• Understanding of Save The Children’s vision and mission and a commitment to its values.
• Written and verbal fluency in English.