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Request for Proposals (RFP)
Campsite Fencing Repairs and Improvements at Camp Kilohana, Island of Hawai‘i
Issued by: Girl Scouts of Hawaii
Date Issued: October 13, 2025
Proposal Due Date: As soon as possible, with rolling consideration when at least 3 proposals
are received
1. Introduction
Girl Scouts of Hawaii is seeking proposals from qualified, licensed contractors to repair and
improve perimeter fencing at Camp Kilohana.
2. Scope of Work
The selected contractor will be responsible for completing the following:
A. Perimeter Fencing Repairs
- Inspect existing perimeter fencing and identify damaged or failing sections.
- Replace, reinforce, or repair fencing and posts as needed.
- Ensure fencing is safe, secure, and aligned with site security needs.
3. Contractor Qualifications
- Hold appropriate contractor’s license(s) for building, carpentry and related work in the
State of Hawaii (or relevant jurisdiction).
- Carry appropriate insurance (general liability, workers’ compensation).
4. Proposal Requirements
Note, if you cannot provide all services listed above, please identify and provide
proposal for the items that you are able to complete.
- Approach to completing the listed scope of work.
- Preliminary project schedule and timeline.
- Itemized cost estimate (labor, materials, permits, equipment).
- Warranty information on materials and workmanship.
- Exclusions, if any.
6. Timeline
- RFP Issued: October 13, 2025
- Site Visits: to be arranged with GSH as needed
- Proposal Deadline: As soon as possible, with rolling consideration when at least 3
proposals are received
- Contractor Selection: As soon as possible, with rolling consideration when at least 3
proposals are received
- Project Start Date: December 2026
7. Submission Instructions
Submit proposals electronically to:
Amber Richardson, Director of Camp Advancement
808-675-5524
8. Terms & Conditions
• Girl Scouts of Hawaii reserves the right to reject any or all proposals.
• Selection is not solely based on lowest bid; qualifications and value will also be
considered.
• Contractor must obtain and pay for all necessary permits.
• Work must comply with NEC, state, and county regulations.
• All contracts in excess of $10,000 must address termination for cause and for
convenience by the non-Federal entity including the manner by which it will be
effected and the basis for settlement.
• All contracts must include the equal opportunity clause provided under 41 CFR 60-
1.4(b), in accordance with Executive Order 11246, “Equal Employment
Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as
amended by Executive Order 11375, “Amending Executive Order 11246 Relating to
Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60,
“Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.”
• All contracts awarded by the non-Federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance
with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations
(29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required
to compute the wages of every mechanic and laborer on the basis of a standard
work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half
times the basic rate of pay for all hours worked in excess of 40 hours in the work
week. The requirements of 40 U.S.C. 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles
ordinarily available on the open market, or contracts for transportation or
transmission of intelligence.
Skills Required
- Hold appropriate contractor licenses for building, carpentry, and related work in Hawaii or the relevant jurisdiction.
- Carry general liability insurance.
- Carry workers’ compensation insurance.
- Obtain and pay for all necessary permits.
- Comply with NEC, state, and county regulations.
What We Do
Girl Scouts of Hawaiʻi is a nonprofit council serving nearly 5,000 members across the Hawaiian Islands. It provides girls with leadership development, community service, environmental preservation, STEM, career development, financial literacy, entrepreneurship, outdoor experiences, and after-school programs. Supported by adult volunteers, parents, and staff, the council helps girls build courage, confidence, and character while connecting them with mentors and peers.
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