Junior Subcontract Administrator

ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment. 

ERG seeks a Junior Subcontract Administrator to join our growing Contracts team. This is a fantastic opportunity to launch your career in federal subcontract administration within a supportive, dynamic, and collaborative work environment. ERG is committed to fostering professional development and offers flexible work options, including fully remote and hybrid arrangements.

As a Junior Subcontract Administrator, you will work closely with our experienced contract and subcontract administrators, gaining valuable skills and knowledge in managing federal subcontracts. This entry-level position provides hands-on experience and the potential to advance into broader subcontract and contract administration responsibilities.

Why ERG?

ERG provides an exceptional environment for growth and development in federal contract administration. Join a team that values collaboration, respects diverse perspectives, and is dedicated to professional excellence. We look forward to welcoming a Junior Subcontract Administrator who will contribute to our continued success.

Job Description:

• Subcontract and Purchase Order Management:
• Support the full lifecycle of subcontracts and purchase orders, from initiation to closeout
• Review subcontractor proposals and procurement documentation
• Draft, negotiate, and administer subcontractor task orders and purchase orders
• Invoice Processing:
• Manage subcontractor invoice approvals, collaborating with subcontractors, project staff, and the accounting team to ensure accuracy and compliance
• File and Data Management:
• Maintain well-organized records, update tracking spreadsheets, and help prepare for audits
• Research and Analysis:
• Conduct contract-related research to assist with decision-making and compliance
• Closeout Support:
• Facilitate the subcontractor closeout process, ensuring all required documentation is complete and accurate

Qualifications and Skills:

• Bachelor’s degree preferred, though not required
• 0-5 years of experience, with a focus on federal contracts or business administration being a plus
• Proficiency in Microsoft Excel, Word, and Adobe is essential
• Strong organizational skills with an eye for accuracy and thoroughness
• Exceptional interpersonal and verbal/written communication skills

ERG offers competitive salaries and excellent benefits, including health and dental insurance, life insurance, long-term disability, educational benefits, FSAs, a generous 401k plan, profit sharing, an EAP, 11-20 paid vacation days per year, 10 paid holidays per year, 56 hours or more of sick leave (based on the state you work in) per year (pro-rated for part-time) and more. The salary range for all positions depends on the years and type of experience.

ERG is an equal opportunity employer and complies with all applicable EEOC and affirmative action regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. As such, successful candidates must be committed to working with diverse and inclusive teams.

Please be aware, the only authentic corporate domain for ERG is https://www.erg.com. ERG may, on occasion, screen applicants via telephone or video interviews via Skype, Teams, GoToMeeting, or another type of video platform. However, any candidate extended a job offer might be asked to meet in person with an ERG employee before providing confidential personal information associated with new employment.

If you’re a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG’s online application process as a result of your disability. To request accommodation, please contact Human Resources via email at [email protected] or call (781) 674-7293.

As ERG is a friendly, flexible, inclusive environment and has clients who are committed to making the world a better place, ERGers are incredibly dedicated. We promote and recognize principles of fairness, equity, and social justice in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.