You will:
- Monitor timelines and deadlines, and keeping project teams on track;
- Support with administrative tasks like contracts, purchase orders, and internal documentation;
- Take notes during meetings and circulating clear, concise memos afterward;
- Manage our merch inventory and assisting with basic production coordination;
- Maintain up-to-date records of subcontractors in Excel;
- Research and collect ideas for new merch items;
- Assist with logistics and catering coordination for events;
- Follow up on press releases and media outreach;
- Prepare meeting rooms and setting up technical equipment;
- Support our Project Coordinators with recruitment-related tasks;
- Helping with event planning and on-site execution;
- Organize occasional team-building activities for the project team.
Requirements:
- Strong organizational and multitasking skills;
- Fluent level of English and Hungarian language;
- Comfort working across multiple teams and topics at once;
- A proactive, solutions-oriented mindset;
- Experience with tools like Excel, Google Workspace, and Monday.com is a plus;
- Bonus points if you’ve worked in comms, events, or creative environments before.
Benefits:
- We believe in fast professional growth of our employees, so we offer performance and salary reviews once a year;
- Regular training and experience sharing sessions;
- Flexible working hours - we trust you to manage your time and choose where to work from;
- International offsite trips - every year, we travel to a foreign location to spend time together with the whole team from all over Europe;
- Team bonding activities - we like finding new and creative ways to celebrate life together.
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What We Do
Civitta is a leading independent management consultancy in Emerging Europe. Today, our company, headquartered in Tartu, Estonia, employs over 700 consultants and experts across 27 offices in 19 countries: Estonia Latvia Lithuania Poland Finland Denmark Belarus Ukraine Moldova Serbia Romania Slovakia Bulgaria North Macedonia Kosovo Armenia Sweden Georgia Uzbekistan We aim to bring the right minds together to challenge the boundaries and make meaningful changes for our clients. We cover a wide range of services, including management consulting, grants and project management, market research and customer data analytics, entrepreneurship support and startups, public policy and development. We also work beyond home markets – our flexible approach and international mindset have ensured the successful cooperation with clients in 40+ countries, resulting in 10000+ completed projects. What’s our approach? We deliver more. With an effective management model, we ensure that the money paid for our work is invested in the project, not into overheads. We ask the tough questions. We challenge our clients to achieve the challenge themselves. We like unconventional projects. We have an entrepreneurial mindset allowing us to be flexible and work with niche or unusual projects. We get the job done. We collect facts, analyze them and deliver fact-based results. We are practical and we aim for impact. We have Estonian roots. An unique Central and Eastern Europe & Nordics footprint stretching over 16 countries throughout Europe. #TheChallengerAdvisory
