Junior Project Accountant

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

The Junior Project Accountant is a key member of the Ware Malcomb Project Accounting team and is responsible for supporting the daily functions of Project Accounting by providing administrative and office services and implementing administrative procedures and policies. The Junior Project Accountant will work closely with their assigned Project Accountant & Accounting Assistant Regional Team to provide a high level of service to internal and external clients and consultants.

Your Role

• Under the supervision and direction of assigned Project Accountant, setup a new and update existing projects with information from Project Management team to ensure compliance with Client’s billing & contract requirements
• Serve as the primary backup for Project Accountant during absences and vacations
• Work with project team to obtain all necessary information to setup up projects in the system, enter budgets & prepare/initiate contracts
• Detect & Alert Project Accountant of any projects or contracts that fall outside the firms standard contract form or process
• Coordinate with Project Managers to obtain contract signatures from Clients & Consultants
• Accounts Receivable: Run Weekly Aging report and follow up on past due balances by email and phone
• Assist Project Accountant with monthly invoicing process
• Under the general supervision of the assigned Project Accountant, review instruction from Project Managers and take appropriate action. Generate invoices and coordinate with Accounting Assistants to email all invoices to Clients
• Online Portal invoice submissions
• Log and route responses from Clients related to invoicing
• Creating redacted prime agreements
• Email and phone communication with Consultants and Clients regarding billing, contracts and issue resolution
• Prepare waivers for invoicing, collect reimbursable expense backup, email invoices to Clients
• Processing and data entry in Vision accounting software
• COI Requests
• Finalizing AIA documents
• Contract follow up emails
• General liaison between Assistant Team and Project Accountant
• Attend and actively participate in monthly AR calls
• Assist in monthly close out process
• Additional duties and miscellaneous projects, as assigned

Qualifications

• Excellent communication skills—written and verbal—are essential
• Must be able to handle multiple tasks accurately
• Experience with billing, accounts receivable, completing payment applications, lien waivers/releases
• Must have experience with Microsoft Office applications
• Experience with Deltek VantagePoint software a plus
• Must be able to handle a high volume of multiple tasks accurately; thrives in a fast-paced, team environment

Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects.

The firm is also ranked among the top 15 architecture/engineering firms in Engineering News-Record's Top 500 Design Firms and the top 30 interior design firms in Interior Design magazine's Top 100 Giants. For more information, visit www.waremalcomb.com.