The Role
Supports grant administration, beneficiary monitoring, documentation review, payment processing, procurement activities, compliance records, reporting, and coordination. The role assists with proposal calls, application screening, supplier quotations, procurement evaluations, audit files, tracking tools, and beneficiary guidance. It also coordinates with finance and project teams while helping improve administrative processes.
Summary Generated by Built In
This is a remote position.
Responsibilities:
● Grant Administration: Assist with calls for proposals, application screening, evaluation documentation, and grant award procedures.
● Beneficiary Monitoring: Track reporting deadlines, payment schedules, deliverables, and contractual obligations.
● Documentation Checks: Review reports, invoices, proof of payment, expenditure lists, and supporting documents for completeness.
● Payment Support: Compile payment files, follow up on missing documents, and coordinate with the Finance and Administration unit.
● Beneficiary Support: Assist with training sessions and provide guidance on reporting, documentation, and procurement requirements.
● Procurement Support: Assist with quotations, supplier documentation, comparison tables, evaluation records, and simple purchases.
● Records and Compliance: Maintain organised grant and procurement files for audits, donor reviews, and internal controls.
● Reporting and Coordination: Update tracking tools, prepare status reports, coordinate with project teams, and support process improvements.
Requirements
Requirements:
● Bachelor’s degree in Administration, Finance, Procurement, Project Management, Law, Business, or a related field.
● 2–3 years of relevant experience in grants, procurement, administration, finance, or project support. ● Basic knowledge of grants management, procurement procedures, donor compliance, and financial documentation.
● Proficiency in Microsoft Word, Excel, and document management systems.
● Strong organisational, communication, coordination, and problem-solving skills.
● Good command of written and spoken English; French is an advantage.
● Experience in international cooperation, NGOs, or donor-funded projects is an asset.
Benefits
What we offer:
● Competitive Salary Package: Receive a pay package that matches your skills and experience.
● Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.
● Health Coverage: Get medical, dental, and vision insurance for you and your dependents.
● Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.
● Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.
● Team Engagement: Join team-building activities and wellness programs.
● Modern Tools: Use the latest technology to excel in your role.
● Career Growth: Clear paths for promotion and professional development.
● Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.
Skills Required
- Bachelor's degree in Administration, Finance, Procurement, Project Management, Law, Business, or a related field
- 2–3 years of relevant experience in grants, procurement, administration, finance, or project support
- Basic knowledge of grants management, procurement procedures, donor compliance, and financial documentation
- Proficiency in Microsoft Word, Excel, and document management systems
- Strong organizational, communication, coordination, and problem-solving skills
- Good command of written and spoken English
- French language proficiency
- Experience in international cooperation, NGOs, or donor-funded projects
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The Company
What We Do
iScale Solutions is a full-service outsourcing company providing staff augmentation, IT services, business process outsourcing, digital marketing, creative solutions, and managed IT support.
