Junior Events Coordinator

The Firm

XTX Markets is an algorithmic trading firm that actively trades tens of thousands of instruments on over eighty venues with a daily volume of almost three hundred billion USD. We partner with counterparties, exchanges, and e-trading venues globally to provide consistent liquidity in the Equity, FX, Fixed Income, Commodity & Options markets, helping market participants throughout the world obtain the best prices in the various assets classes we cover.

We leverage the talent of the people who work here, modern computational techniques and state-of-the-art research infrastructure to analyse large data sets across markets quickly and efficiently, to maximise the effectiveness of our proprietary trading algorithms. The models that drive our trading strategies have evolved considerably over the last 10 years, from econometric methods that gave our company its name, to trees, to neural networks, to modern deep learning architectures. We are actively seeking new methods and ideas.

At XTX Markets technology is our business and we are a diverse organisation which attracts outstanding talent from across all industry backgrounds. We are focused on teamwork and our people collaborate on all aspects of the business, working openly and with respect for each other, our clients, and the market. Our culture is non-hierarchical and one where everyone is valued. We strive for excellence in everything we do.

The Role - Junior Events Coordinator

We are seeking a highly motivated and detail-oriented Events Coordinator to join our dynamic Events Team. In this role, you will report directly to the Head of Events and assist in the planning and execution of frequent high-end events for the company. This is a fantastic opportunity for a motivated individual with current experience in event management or coordination to develop their career within a fast-paced, collaborative, and innovative environment.

This role requires a professional who thrives in high-pressure situations, has exceptional organisational skills, and can build strong relationships with internal and external stakeholders.

Responsibilities

• Assist the Head of Events in organising and executing high-end events, from conception to post-event analysis.
• Coordinate event logistics, including venue selection, catering, transportation, AV requirements, and attendee management.
• Support with the management of budgets and timelines to ensure efficient delivery of events.
• Build and maintain strong relationships with vendors, suppliers, and venues.
• Assist in drafting and distributing event invitations, schedules, and itineraries.
• Provide on-site support during events, ensuring a seamless experience for attendees.
• Maintain accurate records of event details, invoices, and contracts.
• Monitor and evaluate event success through post-event reporting and feedback.
• Work closely with other departments to ensure events align with company objectives and branding.

Essential Attributes

• 2+ years of experience in event coordination or management, preferably in high-end or corporate environments.
• Ability to work alone, as well as part of a group with varying schedules across the team
• Exceptional organisational skills with a keen attention to detail.
• Proactive mindset with a “can do” mentality
• Strong interpersonal and communication skills, both written and verbal.
• Ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Flexibility to work evenings or weekends when required for events.
• A collaborative attitude with the ability to build relationships across teams.
• Enthusiasm for learning and developing in a professional events environment.
• High levels of discretion

Desirable Attributes

• Experience in financial services or working with HNW (High Net Worth) individuals
• Experience working in a small but high delivery team
• Familiarity with managing event budgets and vendor negotiations.
• A creative approach to problem-solving and a proactive mindset.

Benefits

• Onsite gym, sauna, and fitness classes at no charge.
• Extensive medical benefits including an on-site doctor and therapist at no charge.
• Breakfast and lunch provided daily.
• Various supports for caregivers, including emergency dependent care.
• Beautiful Kings Cross office: https://vimeo.com/257888726
• 25 days paid holiday per year + statutory holiday and paid sick days.
• Generous pension contributions.

This role offers a fantastic opportunity to gain hands-on experience in a fast-growing firm, with exposure to premium events and the chance to learn from a highly skilled team. If you have a passion for events and delivering exceptional experiences, we would love to hear from you.