Junior Administrator - ISR

Detailed Description:

Milliman is among the world’s largest independent actuarial and consulting firms. With more than 3,800 employees and revenues of $1.1 billion in 2019, the firm serves the full spectrum of business, governmental, and financial organizations. Milliman was founded in 1947 and today has offices in principal cities worldwide, covering markets in North America, Latin America, Europe, Asia and the Pacific, and the Middle East. 

Who We Are:

The Tel Aviv office of Milliman specializes in Life and Casualty actuarial consulting.  We are located in BSR4, Bnei Brak. We have a dedicated and hard-working team of fifteen professionals (primarily actuaries) that provides a range of financial and actuarial services to insurance companies, banks, and other organizations in all actuarial aspects.  We are seeking an office manager to oversee the full range of administrative functions for our office.

Duties and Responsibilities:

• Provide support for consultants, such as book travel, schedule meetings, prepare and process expense reports, plan meetings and events.
• Provide general office support including sending express mail, scanning and printing documents, paying bills, ordering supplies, welcoming clients, facilitating meeting plans, etc.
• Manage interactions with the landlord and property maintenance staff on facility management issues.
• Help create and update documents in Microsoft Word and presentations in PowerPoint. The documents include but are not limited to reports, client proposals, marketing presentations, and other documents.
• Assist consultants in preparing and filing client agreements (consulting contracts, non-disclosure agreements, etc.).
• Support maintenance of required electronic files in accordance with firm document retention and risk management policies.
• Manage the invoicing process, including preparation of monthly bills and application of payments received, vendor payments etc.

Required Experience:

• Minimum a year of experience in a similar role in a professional office setting, and a long-term commitment to this career.
• Experience working with a variety of vendors and contractors.
• Expert level proficiency in Word and outlook, and general familiarity with Excel.
• Strong English language skills.
• Extremely detail oriented and organized.
• Ability to work independently and take ownership of tasks and projects
• Exhibits a sense of urgency in approach to assignments

Education Requirement:

• Bachelor’s degree or other relevant post-secondary coursework preferred.

Competencies, Skills and Behaviors that support success in Role:

• Exceptional organization – has a natural tendency to bring about order, logic, and effectiveness to procedures and systems; enjoys organizing
• Foster an environment of collaboration, trust, respect, and camaraderie
• Professionalism and integrity – demonstrates respect at all times and extends the benefit of the doubt; is trustworthy and dependable; takes ownership of work and accepts accountability; gives and receives feedback with maturity
• Ability to build and maintain professional relationships
• Resourcefulness, creativity, and initiative – independently and instinctively seeks out information, ideas, and solutions; can develop procedures and solutions from scratch and improve current ones
• Works well under pressure with, at times, tight deadlines
• Interpersonal awareness – is cognizant of others’ needs, emotions, and motivations, as well as one’s own; adapts to different personalities and communication styles when interacting with others
• Effective communication – clearly communicates (orally and in writing) in a purposeful and succinct manner; considers their audience and communicates appropriately
• Quality and accuracy – pays attention to the big and small details; takes pride in work products; provides and receives peer review
• Balances independence and teamwork – knows when, how, and why to collaborate with others or work alone, depending on the task at hand
• Time management and flexibility – prioritizes work and adapts to changes; is flexible with schedule and availability to accommodate time-sensitive matters