Junior Administrative Assistant

Expertise and Functions

• Perform administrative and office staff management functions, including:
• Scheduling and appointment management using Microsoft Outlook or equivalent tools)
• Answer the telephone and take messages as needed
• Word processing, suspense and task tracking
• Develop and conduct file plans
• Other administrative activities as required
• Work independently with little supervision
• Prepare office related communications
• Take delivery of mail and couriered packages, process shipping request, ship packages/equipment
• Prioritize work and adhere to strict timelines for submission of reports/contract deliverables
• Assist with tracking Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed
• Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents
• Obtain, document, organize, and prioritize quotes from vendors for materials, tooling, equipment and supplies as requested by leadership team
• Create and assist with Purchase Requests
• Manage a corporate credit card supporting leadership team purchasing requests
• Assist with coordinating lodging, hotel, rental car, airfare, and other travel arrangements for teams
• Other duties as assigned

Education/Training (both required and desired):

• High School diploma required
• Associate’s Degree in managerial field desired
  
  

Experience:

• 2+ years of experience supporting management personnel
• Experience supporting management personnel within the DoD preferred
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel required
• Excellent communication skills and interpersonal skills talking to customers, vendors, and stakeholders
• Excellent customer service attitude, customer service experience a plus
• Ability to multi-task and prioritize
• Proficiency in Government policies and procedures regarding correspondence, staff packages, suspense tracking, travel, file plans, and timecards preferred

Security:

• Must be a US citizen
• Ability to obtain a security clearance may be required

Physical Requirements:

• Prolonged periods sitting at a desk and using computer screens
• Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting
• Must be able to lift up to 20 pounds at times

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources

Salary: 

The projected salary range for this position is $18 - $22 per hour. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.