Responsibilities :
Primarily responsible for the creation and management of Purchase Orders (PO) for Information Technology organization and in particular for Global IT and Software investment initiatives. Ensure goods receipt and invoice posting occur in a timely manner and reconciles PO and Invoice data, as necessary. Acts as liaison to external vendors, IT project managers and financial analysts on matters related to purchase orders for Global IT Projects and IT Software.
Communicates with the financial analyst to understand impacts to financial outlook and validate actuals are correct.
WHAT YOU WILL BE DOING
Purchase Requisistion (PR) / Purchase Order (PO) creation for IT Projects and Software Renewals
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Create Purchase Requisition for fully-executed scope of work (SOW), Change Requests, Quotes, Renewal Order Forms.
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Follow up approvers to get Purchase Requisition approvals moving.
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Once fully approved, sends Purchase Order copy to SOW or CR contacts (Project Manager, Vendor Contact, Global Sourcing Manager).
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Ensure each PO is included in the project outlook file.
PO Management
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Perform monthly PO confirmations (goods &/or invoice receipts) to recognize expense.
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Ensure vendor invoices are processed for payment, timely and accurately.
Liaison
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Liaise with internal Lexmark teams
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Follow up with Sourcing team on fully-executed SOWs and Change Requests.
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Communicate with Project Managers as to the charging details and invoicing frequency.
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Coordinate with Financial Analyst to ensure PO is included in the project outlook.
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Communicate and maintain contact with vendors
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Address refund/credit memo inquiries from vendors.
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Respond to payment follow up inquiries.
MUST-HAVE QUALIFICATIONS, SKILLS, EXPERIENCE
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Knowledge in SAP ERP is preferred.
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Ability to complete tasks effectively, efficiently and within expected timelines.
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Strong focus on accuracy and attention to details.
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Strong analytical skills.
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Effective English language skills, both verbal and written communications.
EDUCATIONAL QUALIFICATIONS
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Bachelor’s degree in Accounting, Finance, or other related background.
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At least two years experience in Accounting, Finance, or Purchasing work.
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Preferably with IT work background.
How to Apply ?
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What We Do
Lexmark creates cloud-enabled imaging and IoT technologies that help customers worldwide quickly realize business outcomes. Through a powerful combination of proven technologies and deep industry expertise, Lexmark accelerates business transformation, turning information into insights, data into decisions, and analytics into action.
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