The Role
Provide day-to-day coordination for IT operations: invoice and spend reporting, contractor/vendor lifecycle support, contract and licence register maintenance, IT change release coordination, and prepare data and PowerPoint reports using Excel (formulas and Power Query).
Summary Generated by Built In
The IT Operations and Commercial Analyst will play a fundamental role in the day-to-day operations of the IT department. This is a 12-month maternity cover contract.
Key Responsibilities
To support the IT Team by providing coordination for the following tasks:
Financial and Invoice Coordination
- Support IT and ETRM‑related invoice processing, including:
- Logging, tracking, and filing invoices
- Monitoring approval progress and following up with relevant teams
- Maintain accurate invoice records and trackers
- Assist with reconciliation and audit preparation
- Coordinate inputs for monthly IT and project spend reports
Contractor and Vendor process Management
- Support contractor lifecycle administration, including:
- Onboarding and offboarding coordination
- Tracking contract end dates and renewal timelines
- Initiate and track internal processes for contract renewals and extensions
- Maintain contractor and vendor tracking spreadsheets
Contract and Licence Management
- Maintain a central register of software licences and contracts
- Monitor renewal dates and notify relevant stakeholders
- Support internal renewal processes and documentation tracking
IT Change Release process Coordination
- Provide coordination support for IT change release activities
Data and Reporting
- Prepare and maintain PowerPoint presentations for monthly project or IT meetings
- Use Excel (including formulas and Power Query) to help providing monthly spending report.
Skills, Knowledge and Expertise
- Experience in an operations, administrative, or support role
- Exposure to invoice processing and reporting
- Excellent organisational skills and strong attention to detail
- Strong Excel skills, including formulas and data handling (Power Query preferred)
- Good working knowledge of PowerPoint
- Strong willingness to learn and proactive attitude
- Mandarin Chinese language skills beneficial
- Ideally possess up to 3 years of relevant experience
- Previous experience in an administrative, operations, finance support, or coordination role is preferred
Benefits
This role offers a competitive salary (commensurate with experience), plus a comprehensive benefits package including Insurance coverage; Private Medical (for self and family); Travel (for self and family); Dental (for self); Life Assurance, Gym membership, Pension contributory by Company, 25 days annual leave, annual discretionary performance related bonus and more.
About
Petroineos Trading Limited comprises trading and refining joint ventures between PetroChina International (London) Company Limited and INEOS. Established in 2011, Petroineos is one of Europe’s leading International Integrated Energy Trading Companies. Our highly experienced teams trade a comprehensive range of energy products, supported by a network of professional teams across the globe, enabling our customers to benefit from our ability to leverage our shareholders’ global network. Trading is carried out by three divisions: Crude, Refined Products, and Low Carbon Solutions.To discover more about the company, click here.
Skills Required
- Experience in an operations, administrative, or support role
- Exposure to invoice processing and reporting
- Strong Excel skills including formulas and data handling
- Power Query experience
- Good working knowledge of PowerPoint
- Excellent organisational skills and strong attention to detail
- Contractor/vendor administration or lifecycle coordination experience
- Mandarin Chinese language skills
- Up to 3 years of relevant experience
- Proactive attitude and willingness to learn
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The Company
What We Do
Petroineos is a joint venture between PetroChina International London and INEOS Group, established in 2011. It operates as an integrated refining and energy trading company, processing crude oil and trading a comprehensive range of energy products globally. The company focuses on quality, safety, and sustainability, with key assets including refineries and distribution terminals that support its trading and refining activities across European and African markets.
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