IP Trademark Docketing Specialist

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position may be filled in any of our U.S. offices.

Description:

The IP Trademark Docketing Specialist will support attorneys and clients with trademark prosecution activities, accurately review correspondence, enter case details and due dates into the firm’s docketing database and partner with the IP Docketing Manager to manage and docket a large trademark portfolio utilizing internal and external resources. This position offers a hybrid schedule, providing flexibility to work both from home and in the office. In this hybrid position, you will have the opportunity to collaborate with colleagues both in person and virtually. The IP Trademark Docketing Specialist can be based within a reasonable commuting distance of any of our U.S. offices.

Key Responsibilities Include:

• Follow firm procedures and risk management guidelines to perform a variety of complex duties.
• Analyze, review, and process all trademark correspondence, both domestic and foreign, including United States Patent and Trademark Office (USPTO) communications.
• Docket USPTO and foreign trademark mail in the docketing system.
• Modify, add, and maintain docket records.
• De-docket pertinent deadlines.
• Open new matters.
• Create, modify, and generate docket and status reports.
• Process incoming file transfers.
• Generate and monitor daily docket of deadlines to ensure compliance.
• Respond to various requests from Legal staff and other departments.
• Ensure accurate entry and date calculation for case information.
• Ensure completion and verification of daily PTO submissions.
• Communicate with attorneys and staff regarding pending action items as needed, including the appropriate follow-up.
• Special projects and additional duties as assigned.

Qualifications:

• 2-4 years of trademark docketing experience, preferably with CPI.
• Working knowledge of trademark docketing procedures, including USPTO and foreign practices.
• Advanced knowledge of the trademark docketing processes as normally acquired through training, education, and several years of work experience in the IP field.
• Ability to change and adapt to current and future responsibilities and circumstances.
• Ability to work well in a team-oriented environment.
• Professional conduct, service-oriented attitude, and acute attention to detail.
• Strong oral and written communication skills.

Minimum Education:

• Paralegal Certificate and/or Bachelor’s Degree preferred.

This position may be filled in Washington, Illinois, District of Columbia , New York, Colorado or California. The base salary ranges for this position are listed below. These ranges may not be applicable to other locations.  An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

• Washington – $34.70 – $52.10/hr
• Illinois – $34.70 – $52.10/hr
• District of Columbia – $37.90 – $56.80/hr
• New York City – $37.90 – $56.80/hr
• New York State – $37.90–$56.80/hr
• Colorado – $31.60 – $47.30/hr
• California – $37.90 – $56.80/hr

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.