The Role
Manages patent, copyright, trademark, foreign, and TTAB prosecution correspondence and docketing. Enters deadlines and case data, maintains electronic files and data integrity, processes intake requests, generates reports, researches U.S. and foreign intellectual property rules, and supports client objectives. The role also coordinates with clients, meets prosecution deadlines, mentors colleagues, and maintains IP databases using Microsoft Office, CPI, and IPDAS.
Summary Generated by Built In
JOB SUMMARY
The Docketing paralegal manages all prosecution correspondence for patent, copyright, and trademark for U.S., Foreign, and TTAB matters. The Docketing paralegal enters and maintains the IP docketing and electronic databases. This position is responsible for entering deadlines, and related data, maintaining data integrity, intake requests, generating reports and electronic file wrappers in conjunction with keeping up with Rule Changes and knowing/understanding Country Rules. The expected salary range for this position is $55,000 - $120,000 annually. Final compensation will be based on a variety of factors such as education, experience, skills, professional background, and overall qualifications.
The Docketing paralegal manages all prosecution correspondence for patent, copyright, and trademark for U.S., Foreign, and TTAB matters. The Docketing paralegal enters and maintains the IP docketing and electronic databases. This position is responsible for entering deadlines, and related data, maintaining data integrity, intake requests, generating reports and electronic file wrappers in conjunction with keeping up with Rule Changes and knowing/understanding Country Rules. The expected salary range for this position is $55,000 - $120,000 annually. Final compensation will be based on a variety of factors such as education, experience, skills, professional background, and overall qualifications.
RESPONSIBILITIES:
- Review incoming and outgoing correspondence including paper and electronic mail, facsimiles, instructions, and dockets, and enter all information in the docketing database
- Ensure all final deadlines are timely met
- Manage file intake requests
- Maintenance of electronic files in the prosecution management database
- Research and retrieve information utilizing legal rule books (e.g., the MPEP, the TMEP, etc.), the United States Patent and Trademark Office website, Foreign Patent Office Websites, worldwide resources, etc.
- Coordinate and perform a diverse range of services required to accomplish client objectives and satisfy the Firm’s responsibilities to our client(s)
- Collaborate with clients to identify, establish, and maintain data integrity, processes, and applicable databases that support client and Firm objectives
- Maintain the integrity of electronic data relating to clients’ intellectual property by firm policy and procedures
- Assess client-specific situations to improve client satisfaction
- My guide, mentor, or be a resource to others
- Adhere to established work schedule, but flexible to meet workload demands
- Other duties, tasks, and projects as assigned
JOB REQUIREMENTS
Education/Experience:
- BS/BA required.
- Paralegal Certificate preferred.
- 2-5 years' experience in IP Docketing (Patent and Trademark)
- Proficiency in MS Office applications and knowledge of CPI and IPDAS required.
WORK ENVIRONMENT
This position operates in a professional office environment. The firm currently operates on a hybrid work schedule, but we encourage regularly scheduled presence in the office environment, as we believe this to be an important and expected component of this position.
OTHER INFORMATION
We fully comply with all laws prohibiting discrimination against any qualified applicant or employee based on race, color, religion, creed, age, gender, gender identity or expression, sexual orientation, citizenship, national origin, marital, parental, or veteran status, or disability as well as any other consideration made unlawful by applicable federal, state or local laws.
Current regulations relating to the deemed export of certain information and technologies with which we and our clients work require us to limit access to citizens of the United States and United States permanent residents. If you do not currently meet this status requirement, we cannot consider your application for employment at this time.
Skills Required
- Bachelor’s degree (BS or BA)
- Paralegal certificate
- 2–5 years of intellectual property docketing experience covering patents and trademarks
- Proficiency with Microsoft Office applications
- Knowledge of CPI and IPDAS
- Must be a United States citizen or United States permanent resident due to deemed export access restrictions
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The Company
What We Do
Lando & Anastasi is a Boston-based intellectual property law firm serving clients worldwide. It helps clients protect and expand innovations through patent, trademark, copyright, trade-secret, and litigation work, along with strategic counseling, licensing, and transactions. Its attorneys combine scientific, engineering, legal, and business understanding to develop IP strategies for clients ranging from individuals and startups to national and global companies across life sciences, software, energy, medical devices, and technical fields.
