IP Docketing Administrator

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from diverse backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.
Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.
This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

IP Docketing Administrator performs a critical role supporting the IPTS Legal Practice Area within the Technology/Life Sciences Business Unit by maintaining patent prosecution matters. This position works closely with attorneys, paralegals and IP Administrators to deliver cost effective, efficient work product for our clients. 
 
What You’ll Do:

• • Review incoming mail related to patent annuities. Analyze and calculate applicable deadlines against the annuity docket.

• • Monitor annuity docket for deadlines, communicating with the legal team.

• Prepare and send annuity reminders to clients, requesting instructions for payment.

• Track client responses and maintain a personal docket for instructing the annuity service to pay/not pay, according to the clients' instructions.

• Prepare annuity reports for clients or the legal team upon request.

• Profile and save all annuity communications in appropriate workspaces in iManage.

• Assist with data review to ensure accuracy of system information.

• Coordinate with representatives from the annuity service provider.

 
Who You Are:

• Bachelor’s Degree or equivalent.

• A minimum of 3 years of experience in an IP docketing environment, preferably with annuity or foreign patent prosecution experience.

• This position interfaces directly with firm clients, so excellent interpersonal, organizational and communication skills , both written and verbal.

• Strong attention-to-detail and ability to manage multiple tasks simultaneously.

• Sound judgment and ability to respect, protect and maintain highly confidential and sensitive information.

• Must work well in team environment and maintain a positive team atmosphere.

• Proficiency with standard office software (MS Excel, Word, Outlook, Internet Search Engines, etc.) required.

• Strong experience with docketing software (CPI).

• Annuity experience highly desired, not required; familiarity with foreign laws related to patent prosecution and annuities.

#LI-MS1

#LI-Hybrid

Benefits and More

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

• Flexible work arrangements and hybrid work schedule

• Health, dental, and vision insurance

• Life and disability insurance

• Retirement & Savings Plan

• Emergency back-up child and adult care

• Paid vacation, sick time off, and holidays

• Professional development and career advancement opportunities

• Employee recognition and reward programs

• Employee wellness and assistance programs

• Employee discounts and perks

​Consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

Please note: Various agencies of the United States government require employers to collect information on applicants and employees. The National Association of Law Placement (NALP) and certain clients request us to keep track of certain aggregate information regarding lawyers. EEO information requested on this application is for purposes of compliance with these recordkeeping and reporting requirements and to determine recruiting and employment patterns. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

This position is eligible for overtime: Yes

Target Salary Range: Boston $72,900 - $109,400 | Los Angeles $76,600 - $114,900 | New York $76,600 - $114,900 | Philadelphia $68,600 - $102,900 | San Francisco $81,700 - $122,500 | Santa Monica $76,600 - $114,900 | Silicon Valley $81,700 - $122,500 | Washington DC $72,900 - $109,400