Invoicing and Payments Analyst (Nightshift)

Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, our integrated talent solutions drive the business results you need. 

As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today’s global marketplace.

Job Description

This role is focused on providing outstanding support to our MSP Operations Team. The Invoicing & Payments Analyst partners with MSP Operations, Invoicing, program suppliers, and client support teams to maintain timely and efficient invoice processes, accurate invoicing details, and ad hoc invoice and payment reporting.

The Invoicing & Payments Analyst is accountable for identifying and solving invoicing issues, monitoring invoice errors and payments, and assessing overall invoicing efficiencies. The Invoicing & Payments Analyst will be versed in analyzing results, monitoring variances, identifying trends, and making recommendations to management and leadership.

Responsibilities

• Managing the invoice and payment process for program suppliers. Identify issues, gaps, and trends in the invoicing process
• Collaborate with internal invoicing teams and client partners to streamline and automate the invoicing process
• Define and implement technical standards and procedures across supported programs for invoicing and payment
• Provide support for resolving technical issues with integration and invoice reconciliation
• Navigate through the VMS (Vendor management system), locating invoicing-related details, and pulling and analyzing reports
• Communicate effectively with the client, suppliers and program operations team on payment status, issues, and resolution
• Prepare, organize, and summarize Ad-Hoc reporting for the client, suppliers, and program operations team
• Foster an environment of motivation and personal ownership for and with team members
• Perform situation analysis and make recommendations for problem-solving
• Conceive solutions, build consensus, and advocate/execute solutions
• Other related core or ad hoc tasks agreed upon by the analyst and the stakeholders

• Minimum of 3–4 years of experience in analytics, project management, or related MSP experience
• From a technical standpoint, the candidate must understand business processes, workflow, and be proficient in MS Office - Advanced experience with Microsoft Office tools (Word, Excel, Outlook, and PowerPoint)
• Ability to have strong project management skills to track projects, outcomes, and deliverables
• Attention to detail, sense of urgency, and ability to multitask and hit deadlines are a must.
• Excellent interpersonal skills with the ability to work independently and collaboratively; ability to work with others within the department and company; must be able to interact effectively with the leadership team
• Troubleshooting skills and must be an objective, fact-based decision maker
• Can make recommendations for business improvements to further support the Finance & Business Solutions Team
• Can handle multiple tasks
• Excellent communication (written, verbal, and interpersonal) & strong facilitation and conflict-resolution skills
• Strong problem-solving and priority-setting skills
• This person must be action-oriented, deal with ambiguity, and demonstrate problem-solving skills.
• Excellent organization and analytical skills
• Comfortable making decisions, monitoring project progress, recommending alternative approaches, and identifying & resolving conflicts
• Takes direction and works independently, and is a quick learner, whilst ensuring accountability for their remit

Preferred Qualifications

• Experience with Accounts Payable / Accounts Receivable processes and applications, including related ERP systems such as PeopleSoft, SAP, and/or Oracle Financials, Pronto, etc. is a plus

As a workplace, we focus on relationships – with each other, our clients and our candidates - in fact serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity - diverse perspectives, backgrounds and ideas drive innovation and make us successful.

See what it’s like to work at AGS by searching #LifeAtAGS on any social network.