The Role
Leads warehouse-based invoice matching and reconciliation activities, including three-way matching, discrepancy investigation, exception resolution, audit-ready documentation, KPI monitoring, workload allocation, and team coaching. Coordinates with receiving, stock control, finance, procurement, and suppliers to resolve unmatched transactions. Supports process improvement, standardization, and automation while ensuring accurate and timely closure of invoices.
Summary Generated by Built In
We are looking for an experienced Invoice Matching Team Lead to join our warehouse-based operations team, leading daily invoice matching, reconciliation, exception resolution, and team coordination activities within a fast-paced warehouse environment.
Responsibilities:- Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents.
- Verify quantities, prices, item references, receiving status, and documentation before closing transactions.
- Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies.
- Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues.
- Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure.
- Allocate daily tasks and monitor team productivity, accuracy, workload, and completion.
- Review complex cases and coach team members on investigation and reconciliation procedures.
- Maintain accurate records, supporting documentation, and audit-ready reconciliations.
- Monitor key KPIs including matching completion, exception rate, ageing, accuracy, and closure time.
- Identify recurring issues and support process improvement, standardization, and automation initiatives.
- Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.
Requirements
- 3–5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
- Previous team lead or supervisory experience is preferred.
- Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
- Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
- Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting.
- Strong numerical accuracy, attention to detail, and documentation control.
- Excellent leadership, communication, analytical, follow-up, and problem-solving skills.
- Diploma or Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
- CPIM, inventory management, AP, or supply chain certifications are an advantage.
Skills Required
- 3-5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations
- Previous team lead or supervisory experience
- Strong knowledge of three-way matching, purchase orders, goods receipts, returns, and invoice documentation
- Understanding of warehouse and inventory transaction flows and discrepancy investigation
- Experience using ERP and WMS systems
- Advanced Excel skills for reconciliation and reporting
- Strong numerical accuracy, attention to detail, and documentation control
- Leadership, communication, analytical, follow-up, and problem-solving skills
- Diploma or bachelor's degree in Accounting, Finance, Supply Chain, Business Administration, or a related field
- CPIM, inventory management, accounts payable, or supply chain certification
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The Company
What We Do
Ninja is an online supermarket and delivery platform founded in 2022 in Riyadh, Saudi Arabia. It provides a wide range of products, including groceries, beauty, and household essentials, delivered in under 30 minutes through a network of dark stores. The company operates across Saudi Arabia and has expanded its services to other GCC countries, focusing on speed, reliability, and convenience for its customers.
