Internship Coordinator

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

Founded in 1919, The Huntington Library, Art Museum, and Botanical Gardens is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.

Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond.  Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies. 

At The Huntington, our organizational Culture is shaped by the following core values: Intellectual curiosity, Collaboration, Stewardship, Belonging, and Integrity.

• Intellectual Curiosity: Knowledge, lifelong learning, and a spirit of inquiry are at the core of our mission and organizational culture.

• Collaboration: Teamwork and a collaborative attitude are important at all levels of The Huntington. We foster relationships internally among our departments and externally with organizations throughout the community.

• Stewardship: We are committed to the care and development of our collections, our financial and physical resources, our staff, and our community.

• Belonging: We strive to attract and maintain a workforce of individuals with diverse talents, backgrounds, and perspectives. Our organizational culture promotes a sense of welcome, inclusion, and connection.

• Integrity: We value respect and honesty, working to fulfill our mission with honor and ethical principles.

About the Role

The Internship Coordinator is responsible for managing and supporting The Huntington’s internship programs, including those funded by The Huntington as well as internships funded by third-party institutions. This position plays a key role in ensuring a positive, inclusive, and productive experience for all interns.

The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced, collaborative environment. This is a 12-month, full-time opportunity, perfect for someone who is passionate about education, professional development, and building inclusive pathways into cultural institutions.

S/he/they will demonstrate a background of working directly with people from diverse racial, ethnic, geographic and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.

Essential Duties

• Coordinate internship opportunities across the institution by gathering internship requests from participating divisions and ensuring internship descriptions align with The Huntington’s values and requirements.

• Serve as the primary point of contact for internal teams, Advancement, and third-party organizations regarding internship placements and grant notifications.

• Support the recruitment process, including reference and background checks, drafting offer and status change letters, and posting positions on relevant job boards.

• Track internships start/end dates, conduct onboarding/offboarding, and provide administrative support to ensure a smooth internship experience; assist with facilitating professional and timely communication with applicants, employers, and third-party institutions.  

• Build and maintain relationships with external institutions that offer or support internship opportunities.

• Research and cultivate relationships with colleges, universities, and other higher education institutions to develop new collaborations and expand internship pipelines.

• Monitor intern progress and gather feedback from interns and mentors; assess and report on program effectiveness.

• Provide ongoing support and guidance to candidates and hired interns, addressing questions or concerns as they arise.

• Coordinate professional development programming, such as workshops and events, in collaboration with speakers and staff across the institution.

• Moderate and maintain the LinkedIn group for current and former interns, including sharing career opportunities and networking events.

• Maintain proper filing of recruitment materials including notes, internship descriptions, reference and background checks.

• Provide office and administrative support as needed.

• May perform other related duties as assigned.

Candidate Requirements and Experience

Knowledge, skills, and abilities:

• Bachelor's degree preferred.

• Minimum of 2 years of experience in Human Resources, program coordination, or related administrative work.

• Strong organizational, time-management, and follow-through skills.

• Self-starter who thrives in independent and collaborative work environments.

• Excellent verbal and written communication skills with a professional demeanor.

• Ability to handle sensitive information with discretion and confidentiality.

• Strong interpersonal and problem-solving skills.

Preferred:

• Experience with Workday is a plus.

• Spanish fluency is a plus.

Working Conditions  

• Indoor office setting.

• Moderate noise levels.

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds.

• Pay Rate: $26.00/hr.

• Medical, Dental, Vision  

• 403(b) retirement plan and matching retirement plan with an outstanding employer match 

• Hybrid remote work schedule available for applicable positions 

• Considerable paid time off, including annual leave, sick leave, and holidays 

• Discounts for staff in The Huntington Store and restaurants 

• Free admission to various museums and cultural institutions 

• Free passes each month to welcome family and friends to visit the grounds