Internal - Recruiting Account Manager

Hiring: Full-time - Recruiting Account Manager - Remote

🌟 About us, WeAssist, the hiring team 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Recruiting Account Manager 

➡️Launching Client Requisitions

➡️Candidate Interviews

➡️Pipeline Management 

➡️Candidate Skill Assessments

➡️Client Management 

➡️AI-Driven Recruiting & Automation

⚒️ Key Qualifications of the Recruiting Account Manager 📝

🧠 AI Fluency: Hands-on experience using AI for recruiting workflows (screening, ranking, summaries, outreach, interview design) and building prompt libraries.

⚙️ Automation Skills: Proven ability to create no-code automations (Zapier/Make/n8n) that connect ATS/CRM, calendars, and communication tools.

🎯 Recruiting Ops Mastery: 3+ years in full-cycle or account management within recruiting/staffing; comfortable owning client SLAs and batch delivery.
⏱ Ownership & Urgency: Thrives in fast-moving environments; balances speed with quality and knows when to escalate.
🌐 Global Hiring: Exposure to remote, cross-timezone recruiting and client management.

Additional Information:

📢 Why Are We Hiring a Recruiting Account Manager?
We are on the hunt for an A-Player—a dynamic Recruiting Account Manager—who excels at connecting talent with opportunity. Your mission? To ensure a seamless flow of qualified candidates throughout our recruiting process and to deliver batches of candidates that not only meet but exceed our clients' expectations. As the final gatekeeper for quality and assurance, your discerning eye will guarantee that only the best candidates shine through to our clients.

Maintaining high-quality communication & updates with clients & internal team members is an absolute must-have, to ensure all requisitions are being managed and fulfilled as successfully as possible

The name of the game is to match-make dream teams for our clients. With your keen eye for talent and innovative strategies, you'll create mutually beneficial opportunities for clients and outsourced professionals alike, fueling growth and empowerment across the globe.
Are you ready to make waves and transform the recruiting landscape? Join us on this exciting journey! Let’s go! 🚀
Responsibilities of the Recruiting Account Manager:

Your responsibilities include:

• Launching Client Requisitions
  • Launch client requisitions by conducting thorough Kick-Off calls to assess recruiting and hiring needs and develop a comprehensive candidate profile
    • Finding the bullseye!! 🎯
  • Craft detailed job descriptions that accurately reflect the requirements and expectations of each role
    
• Candidate Interviews
  • Conduct final-stage interviews (when necessary) to:
    • Address specific candidate-related questions
    • Perform thorough checks before endorsing candidates for client interviews
    • Ask tailored client-specific questions to candidates being re-profiled for different roles
  • Schedule candidates for client interviews, confirm their attendance, and send timely reminders
    
• Pipeline Management 
  • Proactively prospect through the existing candidate pipelines to identify qualified individuals for open requisitions
  • Remove candidates from requisition pools/pipelines if deemed unqualified
  • Add candidates to requisition pools if they align well with other roles
    
• Candidate Skill Assessments
  • Create tailored skill tests for each client role to ensure we find the bullseye
  • Send client-specific skill tests to candidates following a successful initial interview
  • Review and score completed skill tests, providing detailed diagnostics on candidates' performance
  • Upload diagnostic reports to the ATS and client’s card in the CRM
    
• Client Management 
  • Inform clients when a batch of candidates is ready for interviews
  • Organize and schedule client interviews efficiently
  • Send candidate CVs to clients for review
  • Facilitate client interviews and share observations from interviews, skill assessments, and personality evaluations
  • Obtain hiring decisions from clients and send NPS surveys following client interviews
  • Share updates on client interviews with the team
  • Communicate weekly updates on sourcing and screening activities to clients, ensuring transparency in the recruiting process
  • Manage all client communications, promptly addressing any recruiting-related inquiries
    
• 🤖 AI-Driven Recruiting & Automation
  • Build and maintain AI-assisted workflows for sourcing, screening, and shortlisting (e.g., automated resume parsing, skill tagging, and candidate ranking using AI tools)
  • Use AI to draft/refine JDs, outreach copy, interview guides, and candidate summaries; A/B test prompts for higher response and conversion rates
  • Create automations across ATS/CRM, calendars, and comms tools (e.g., Zapier/Make/n8n) for interview scheduling, pipeline alerts, status updates, and follow-ups
  • Set up AI-powered dashboards and reports to monitor pipeline health, SLAs, and client-ready batch quality
  • Maintain a prompt library and SOPs for repeatable, high-quality outputs; continuously fine-tune based on client feedback and outcomes
  • Evaluate and implement new AI tools/models (e.g., ChatGPT/Claude/Perplexity, sourcing extensions) while ensuring data privacy and compliance
  • Train team members on best-practice prompting and QA standards for AI-generated deliverables

🏡 Get To Know WeAssist!

(Not your average Recruiting Firm…)

Started by Reef Colman just six years ago, is not your typical staffing agency... 

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 120 Outsourced Professionals. We help US businesses find skilled remote workers and connect these workers with good employers. 

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best! ✨

Company Culture and Core Values:

At WeAssist, we move fast, think big, and create lasting impact. 🚀 We’re more than just a recruiting firm—we’re a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you’ll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world. 🌍✨

 Our core values include:

• 🧭 Integrity – Do the Right Thing, Always
  • Even when no one’s watching, we lead with honesty, character, and trust.
• 🎯 Expectation – Set the Target Early
  • We align from the start—no guessing games. Clarity creates confidence.
• 🔁 Reiteration – Say It Back, Get It Right 
  •  We confirm understanding by repeating what we heard. Listening is a two-way street.
• 🧱 Major Ownership – Being 1% Better Every Time
  • No blaming, no excuses. We take full responsibility and ask, “What can I do better?”
• 🔍 Radical Transparency – Keep It Real 
  • We speak with openness and honesty. 
• 🚀 Proactive Effort – Stay Ahead of the Game 
  • We don’t wait for fires—we prevent them. Anticipate, act, exceed.
• 🗣️ Communication – Listen First, Speak with Clarity 
  • We listen to understand, not just to reply. The clearer we are, the stronger we move!
• 🧑‍💼 We Talk About Projects, Not People – No Gossip Zone 
  • We go directly to the source. Discuss issues, not individuals—unless it’s for solutions.
• 🧠 Be Curious – Ask, Learn, Level Up 
  • Curiosity drives growth. We ask smart questions and never stop learning.
• 🧊 Emotional Regulation – Keep Cool Under Pressure 
  • We stay calm, think clearly, and lead with emotional maturity—especially when it’s tough.
• 🏅 A-Player Mentality – Results Over Excuses 
  • We get things done. Whatever it takes to win with integrity, we’re in.
• ➕ One More Mindset – Because It Matters to Someone 
  • One more call. One more check-in. One more push. Every extra effort counts.

Join a team that values growth, action, and real impact—where what you do truly matters!  🎉

What’s in it for you? 😏

Joining us means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌱 Endless Growth Opportunities – Your role evolves with you—take on more responsibility and leadership as you grow!
• 💰 Great Starting Salary – Competitive compensation to reward your contributions.
• 🎉 13th Month Bonus – Because we appreciate your hard work and dedication. Wild, right? 🤯
• 🏆 Performance-Based Raises, Bonuses & Prizes – Your growth directly impacts your compensation! Hit your KPIs and enjoy rewards that reflect your success!
• 👨‍⚕️ Health, Dental, and Mental Health Insurance – Comprehensive coverage to take care of you inside and out.
• 💡 Proactive, Collaborative, Supportive, and Forward-Thinking Environment – Work on innovative projects that push boundaries alongside passionate leaders who value your input!
• 🌴 Permanent Remote Set-Up – Your office is wherever you want it—whether that's your couch, bed, or hammock!

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our journey to success!

Specifics:

• Time 
  • Full Time, 9am-6pm PST (12am-9am MNL) with 1hr break
    • Be available during business hours to communicate responsively with your direct supervisor and teammates 
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Dress Code:
    • Team Meetings: Casual attire is acceptable, but a professional appearance is encouraged to ensure readiness for productive discussions.
    • Candidate Meetings: Dress in casual professional attire to maintain a welcoming and approachable environment for candidates.
    • Client Meetings: Opt for casual professional attire to convey a sense of professionalism and credibility during client interactions.
  • Professional setup
    • Clean background
    • Good camera
    • Good microphone 
    • Strong wifi

• Compensation
  • $12,000-$14,400/yr

Expectations for Performance:

In your first 30 days on the job:

Here's an outline of what you can expect in your first 30 days on the job as an Account Manager

First 2 weeks:

• 📝 Onboarding & Training: Dive into comprehensive training sessions with our Recruitment Manager, gaining a solid understanding of our processes, tools, and best practices.
  • Daily 1-on-1 meetings with the Recruitment Manager to provide personalized guidance and support during your initial onboarding phase.
  • Reviewing SOP’s and Training Videos critical to your building your understanding of the tasks and responsibilities you’ll be conducting
• 👥 Shadowing: Spend a significant amount of time shadowing an existing Recruiting Account Manager to observe firsthand interactions with clients and candidates, learning how to effectively manage requisitions and build strong relationships.
• 📞Call Reviews: Review Client Kick-Off calls & Client Interviews to better understand the flow of each call, and to increase familiarity with call flow

Next 30 days:

• 📈 Set Targets & Track Progress: Begin setting monthly projections and targets, tracking your daily numbers to monitor progress and performance.
• 🗂️ Manage Requisitions: Attend client kick-off calls, create tailored job descriptions, develop and score skill tests, and facilitate client interviews, ensuring a seamless recruitment process from start to finish.
• 📞 Client Management: Start handling client communication independently, building strong relationships, and ensuring their recruitment needs are met effectively.