Intern, Corporate Secretarial

WHY JOIN US?

• We practice a vibrant & energetic office culture.

• We provide opportunities for career advancement within the company.

• Good performance is always rewarded accordingly.

“It's our people that make Astro Malaysia’s leading entertainment company. We are an inclusive employer, to enable everyone at Astro to be their best. We embrace differences – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products/services and our community. We also understand and appreciate that diversity is a driver of creativity and innovation, which will make our business more competitive, compelling and profitable.”

JOB RESPONSIBILITIES:

WHAT YOU WILL DO:

Statutory Compliance & Record Keeping:

• Maintain and update statutory registers and records for the Group in compliance with applicable laws and regulations.
• Prepare and file statutory documents with relevant regulatory authorities accurately and on time.
• Ensure confidentiality and proper management of sensitive corporate documents.
• Liaise with external secretarial agents where required.

Meeting Coordination:

• Plan, organise, coordinate, attend and assist, where necessary, at high-level meetings, including Board of Directors’ meetings and Annual General Meeting. E.g. checking directors’ and Management’s availability, sending calendar invites, ordering refreshment, directors’ logistics, etc.
• Compile and distribute meeting papers, agendas, and minutes in a timely manner.

Documentation & Reporting:

• Draft reports, resolutions, and other corporate documents to support compliance and governance requirements.
• Assist in preparing annual reports and other regulatory submissions.

Departmental Support:

• Act as the Department Administrator, supporting operational efficiency and workflow management.
• Provide administrative and secretarial support to Company Secretaries in discharging their duties.

REQUIREMENTS:

WHO ARE YOU:

Education & Certifications:

• Ongoing/ currently pursuing diploma or degree in Corporate Governance, Law, or a related field.

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Soft Skills:

• Interpersonal skills, with the ability to engage professionally with senior executives and stakeholders.
• Exceptional planning, organisational, and time-management skills, with a keen sense of urgency to meet deadlines.
• Mature, pleasant demeanour with a commitment to delivering high-quality, service-oriented work.
• Ability to handle multiple tasks under pressure while maintaining confidentiality and attention to detail.

Key Competencies:

• Knowledge of company secretarial practices and corporate governance principles.
• High level of professionalism and ethical standards.
• Proactive problem-solving and process improvement mindset.