JOB PURPOSE/OVERVIEW/SUMMARY: We are looking for an MBA Finance Intern to support the Finance & Accounts team with a primary focus on vendor accounting, vendor reconciliation, bill verification, and payable support, along with assisting in routine accounting and finance operations. The role will involve working closely with internal teams and vendors to ensure proper documentation, accurate accounting entries, timely reconciliations, and smooth month-end support.
KEY DELIVERABLES / RESPONSIBILITIES:
Assist in vendor bill checking and verify supporting documents such as PO, GRN, approvals, GST details, and other required records.
Support in recording vendor bills and expenses in the accounting system with correct ledger allocation.
Maintain and update the vendor bill tracker for received, pending, booked, rejected, and on-hold invoices.
Follow up with vendors and internal teams for missing documents, invoice corrections, and pending approvals.
Perform vendor ledger reconciliation and identify open items, short/excess payments, debit notes, credit notes, and mismatches.
Support preparation of vendor outstanding statements and follow up for balance confirmations.
Assist in GST-related reconciliations, including vendor-wise matching of purchase records with GSTR-2B and follow-up for mismatches.
Coordinate with the payment team by sharing verified payable data, due dates, and reconciliation status.
Help in reviewing price/rate deviations, tax applicability, and invoice accuracy before booking.
Maintain proper records for vendor onboarding documents such as GSTIN, PAN, bank details, and other compliance documents.
Support month-end activities such as ledger scrutiny, payable schedules, reconciliation statements, and audit working papers.
Assist in preparing basic MIS reports, Excel reconciliations, ageing analysis, and summary sheets for management review.
Draft professional emails for vendor follow-ups, reconciliation requests, and pending clarification closures.
Provide general support in finance operations including documentation, data cleanup, and coordination across billing, purchase, payments, and statutory teams.
Requirements
REQUISITE CANDIDATE PROFILE:
MBA in Finance pursuing or recently completed.
Good understanding of basic accounting concepts, accounts payable, vendor accounting, and reconciliations.
Comfortable working with Excel / Google Sheets, including formulas like VLOOKUP, SUMIF, Pivot Tables, and reconciliation working.
Basic knowledge of GST, invoice checking, and purchase accounting.
Good attention to detail and ability to identify mismatches in invoices, ledgers, and supporting documents.
Strong follow-up and coordination skills with vendors and internal stakeholders.
Good written and verbal communication skills for mail drafting and vendor follow-ups.
Willingness to learn accounting systems such as Zoho Books / Zoho Inventory / ERP tools.
Organized, disciplined, and able to handle multiple tasks with accuracy.
Candidates with exposure to vendor reconciliation, AP process, or audit support will have added advantage.
Strong command over MS Excel
Analytical and reconciliation mindset
Basic GST and invoice scrutiny knowledge
Documentation and tracker management
Professional email drafting
Benefits
Internship Benefits
- Duration: 3-month structured internship program designed to provide practical industry exposure.
- Stipend: A monthly stipend ranging from ₹10,000 to ₹15,000, based on the candidate’s skills and performance.
- Career Opportunity: Interns who demonstrate strong performance, commitment, and learning agility during the internship may be considered for full-time employment with a competitive and structured compensation package.
- Learning & Exposure:
- End-to-end understanding of vendor accounting and reconciliation
- Practical exposure to the accounts payable process
- Hands-on experience in GST reconciliation and finance operations
- Exposure to audit support, financial trackers, and internal finance controls
- End-to-end understanding of vendor accounting and reconciliation
This internship is designed to provide real-time industry experience and enhance both technical and professional skills.
Skills Required
- MBA in Finance (pursuing or recently completed)
- Good understanding of basic accounting concepts, accounts payable, vendor accounting, and reconciliations
- Proficiency with Excel/Google Sheets including VLOOKUP, SUMIF, Pivot Tables
- Basic knowledge of GST, invoice checking, and purchase accounting
- Attention to detail and ability to identify mismatches in invoices and ledgers
- Strong follow-up and coordination skills with vendors and internal stakeholders
- Good written and verbal communication skills for email drafting and vendor follow-ups
- Willingness to learn accounting systems such as Zoho Books, Zoho Inventory, or ERP tools
- Exposure to vendor reconciliation, AP process, or audit support
- Strong command over MS Excel (preferred skill)
- Analytical and reconciliation mindset (preferred)
- Documentation and tracker management (preferred)
- Professional email drafting (preferred)
What We Do
OffiNeeds is a leading corporate gifting company in India, specializing in end-to-end customized merchandise solutions for brands, teams, and celebrations. They offer a diverse range of over 4,000 personalized corporate gifts, including apparel, office accessories, and technology gadgets. Their mission is to make corporate gifting more thoughtful and memorable, helping brands deliver joy that lasts beyond the festivities and creates a lasting impression.
