JOB OVERVIEW
The bookkeeper is responsible for maintaining clients’ accounting records. Day-to-day activities include recording transactions such as income and outgoings and posting them to various accounts, assistance with payroll and accounts payable, and summarising financial data in emails for the purpose of updatingclients
DUTIES AND RESPONSIBILITIES
Process and Change Management
- Record transactions such as income and outgoings, and posting them to various accounts
- Process bill payment batches to be sent to client for payment
- Process pay-runs to be sent to client for payment
- Process manual journals
- Produce various financial reports
- Reconcile reports to third-party records such as bank statements and online business platforms
- Manage client list and reports
- Assist in preparing business activity statements and income activity statements
- Complete weekly, monthly and quarterly checklists detailing bookkeeping work performed for review by Account Manager
- Email clients to summarise the status of their bookkeeping for them
- Perform proper online filing and safekeeping of company’s documentation, processes, and clients’ documentation
- Create processes off loom videos created by the team
- Document system operating procedures and update processes to ensure smooth functioning and efficiency
- Recommend course of action and implement as approved
Ad hoc tasks
- Any task deemed necessary by the Account Manager involving client management
- Perform training in downtime to improve own skills and share knowledge with team
KEY RESULT AREAS AND PERFORMANCE INDICATORS (KRA’s & KPI’s)
- Productivity needs to meet the minimum expectation set for each task
- Accuracy and quality of work is a requirement and will be measured
- Punctual and regular attendance is an expectation
QUALIFICATIONS
Education
- Bachelor’s degree in accounting, finance, or related field in bookkeeping preferred
Product Knowledge
- Has done bookkeeping as a career, preferably with an Australian Bookkeeping firm, with multiple clients
- Understanding of Australian business structures, i.e. sole trader, company, partnership
- Understanding of Australian GST law, including preparation of business activity statements and income activity statements
- Process development skills
- Excellent customer service skills
System and Application Knowledge
- Knowledge of Microsoft Office applications such as Outlook, Word and Excel
- Must have end to end experience in Xero
- Has Receipt Bank/HubDoc experience
- Preferably has experience with Tanda
- Preferably has experience with Karbon
- Has the ability and willingness to learn new systems and tools - who is tech-savvy
Quality
- Punctuality, transparency in all communications, and regular attendance are expectations
- Works within the Hammerjack quality guidelines
- Ensures quality of work being delivered without being supervised
Communications Skills
- High level of written and verbal skills
- Works well and communicates well with a team
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What We Do
Outsource Solutions For Business hammerjack is an Australian & Philippine owned and operated offshore outsourcing services provider. Headquartered in Sydney with multiple operating offices in Makati, Manila, and Pampanga, Philippines. We specialise in providing dedicated, high performing teams and outsourced services to the global small and midsize business market. Our solutions deliver quality and consistent outcomes and are helping businesses to focus on their core competencies, reduce operating costs and deliver more value to their customers. hammerjack has been a major player in developing the new Knowledge Process Outsourcing (KPO) industry in the Philippines servicing the Australian, U.S.A and U.K markets. Over the last 7 years we have sourced trained and developed top talent focussed on the Finance, Accounting, Bookkeeping, IT and Virtual Assistant services space. Our knowledge and experience in implementing the latest technologies and systems to support the best people has led to continued success for our clients and their remote teams, all while placing information and cyber security at the forefront. Our operating model was born in the enterprise services space and has been specifically developed to cater for the small, midsize market. This experience and collaborative customer approach set business up for success, no matter where they are on their journey. We offer an enterprise level approach to continuous improvement, high performance & quality, and world class customer experience. Our ability to deliver this level of service across multiple lines of business and industry verticals is a product of our investment in people, technology and the governance that sits behind it all.
