Intermediate Administrative Coordinator

Job Description: 

Working under the supervision of the Quality Program Supervisor (QPS), the Technical Lead/Admin is a dynamic role primarily responsible for quality operations support initiatives, as well as QC lab-based raw materials testing and oversight of the plant sanitization staff (as lead) in support of daily housekeeping activities planning and execution. This role will also provide any coverage for all administrative positions in the plant and be able to perform all those job functions in the facility when necessary. 

PAY: $27.70/HR

HOURS:  

• 1st Shift (6AM – 2:30PM) Mon-Fri,  

• Requires overtime and some weekend work as needed to support business needs    

The successful candidate will be a result driven, organized and enthusiastic team player. Demonstrated proficiency in clear and concise communication is a must.  

Primary Responsibilities Include: 

• Analytical / physical testing of raw materials and finished products 

• Retain Sample Management  

• Documentation Retention  

• Filing & Organization of lab data  

• Employee Training 

• Support of various site quality programs and initiatives  

• Continuous communication of quality data internally to the team as well as externally to customers/vendors   

• Evaluation of site cleaning needs, as sanitization department lead, for the site in support of GMP (Good Manufacturing Practices) and environmental safety 

• Assign daily duties for housekeeping staff based on daily site inspections     

• QA Support for site manufacturing operations initiatives to include: 

• Sample evaluation and retain storage 

• Assemble labeling / Tag kits 

• Processing Bagged Product and Bulk Load orders (TU’s) 

• Sample label / Product Tag reconciliation  

• Daily Housekeeping Matrix Review  

• Manage lab inventory and label / tag supplies for organization and replenishment 

• Communicate test results, problems, and any immediate priorities to appropriate departments in a timely manner 

• Product Sequencing Confirmation  

• Housekeeping inspections  

• Other various duties as assigned  

The role will also provide support for other administrative duties at the site to cover PTO schedules, etc., as needed.  These duties include, but are not limited to: 

• Shipping Associated Administrative Updates  

• Yard Checks (Trailers) 

• Raw Materials (inbound Material Report) Processing 

• Creating labels 

• Processing Material Shortages 

• Attend task specific meetings as required  

Required Qualifications: 

• Experience Operating, troubleshooting, and maintaining lab analytical instruments 

• Use of good judgment in the timely reporting of errors, unusual conditions, or events to site management  

• General understanding of production manufacturing processes and basic equipment function  

• Ability to follow highly detailed technical instruction  

• Demonstrated proficiency with organization regarding all forms of GMP data (electronic / hardcopy)  

• Strong computer skills regarding the use of company proprietary databases and MS Office software (Word, Excel, Outlook)  

• Ability to utilize a broad range of computer software, both commercial and company proprietary products  

• Ability to climb/work from ladders as well as at heights 

• Good math skills are required   

• Maintain a forklift certification  

• Basic general understanding of lean production manufacturing processes  

• Ability to work effectively with limited supervision 

• Ability to work flexible shifts including weekends as required by plant need or supervisor direction  

Preferred Qualifications: 

• Experience processing invoicing for inbound / outbound material shipments 

• An agriculture background would be a helpful and preferred asset for the role.   

• Associate degree in a relevant field of study or equivalent combination of education and experience is preferred