Intermediate Administrative Assistant

Posting End Date:

Employee Type:

At Enbridge, we are committed to delivering safe, reliable energy while driving financial excellence and innovation. We are seeking an Intermediate Administrative Assistant to join our Edmonton team!

In this role, you will provide comprehensive administrative support to the Liquids Pipelines Engineering and Asset Management Leadership Team, including Supervisors, Managers and Directors. You will help the department operate efficiently by coordinating administrative processes, managing business information and supporting a dynamic team of professional and technical employees.

Bring your initiative, organizational expertise and commitment to outstanding service to a role where your contributions will make a meaningful impact! Apply today!

Note: Internal job title is Administrative Assistant III

What You Will Do:

• Provide administrative support to the Leadership Team by managing calendars, correspondence, access requests and competing priorities while handling sensitive information with discretion.

• Support financial activities by gathering and entering budget data, preparing variance reports, processing invoices and completing travel arrangements and expense reports.

• Coordinate in-person and virtual meetings, town halls, department events, catering, meeting rooms, office equipment, supplies and maintenance requests.

• Manage employee and contractor onboarding, offboarding, workspace planning, resource requests and mandatory training or certification tracking.

• Design, manage and maintain SharePoint sites, shared document storage, databases and departmental records, ensuring information is accurate, organized and accessible.

• Support employees with company systems and administrative processes, including Workday vacation planning, Oracle, ELink, MyService and Navan, while providing coverage and guidance to other administrative staff as needed.

Who You Are:

• Obtained your High School diploma or Canadian Adult Education Credential (CAEC) equivalent; post-secondary education or certification in Business Administration, Arts or General Administration is considered an asset.

• 3+ years of directly related administrative experience, ideally supporting a large team in a dynamic professional office environment.

• Strong interpersonal, client service, written and verbal communication skills, with the discretion, tact and diplomacy required to manage confidential or sensitive information.

• Highly proficient with Microsoft Office, including Excel, Word, PowerPoint, SharePoint and Microsoft Teams; experience with Workday, SAP, Oracle or Power BI is an asset.

• Ability to anticipate needs, manage competing priorities and make sound decisions with minimal supervision in a fast-paced and challenging environment.

• Excellent time management, analytical, planning, problem-solving and organizational skills; experience with databases, spreadsheets, accounting, business math or business communications is an asset.

Working Conditions:

• Work is performed in an open office environment.

• Fast-paced work environment, requiring balancing the constraints of multiple simultaneous projects with hard deadlines and the needs of a significant number of stakeholders.

• Work can be repetitious, have tight timelines, and may be stressful.

• Overtime may be required.

Benefits:

• A flexible benefits program that allows each employee to select the level of coverage needed for their family in the areas of health, dental, insurance, and disability. 

• A paid maternity and parental leave benefit that offers up to 20 weeks of paid leave for birth-giving parents and up to 12 weeks for other eligible parents, providing flexibility and support during this important life event.

• Valuable retirement savings plans, including a savings plan with company stock as an investment option.

• Paid time off/vacation/sick, plus paid personal days off (depending on location), and paid holidays.

• An Employee and Family Assistance Program.

• A Wellness Program, which focuses on supporting healthier employees by providing tools, resources, and opportunities to improve physical, mental, social, and financial well-being.

• Enbridge’s FlexWork (hybrid work model) offers eligible employees (Manager and below) the option to work from home on Wednesdays and Fridays, opt for a compressed work week schedule, or have flexible start and end times. Role requirements determine your eligibility for each option. #LI-Hybrid

At Enbridge, we are dedicated to our core value of Inclusion. We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, disability, or any other reason protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [email protected].

Information For Applicants:

• Applications can be submitted via our online recruiting system only.

• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

To learn more about us, visit www.enbridge.com