Interim Payroll and Accounting Coordinator
Expected dates are: June 1 through November 30, 2026.
The role is a temporary replacement for a current position for 6 months of maternity leave. The role will support the Finance function with day-to-day accounting operations with a strong focus on accounts payable, payroll management, and accurate financial recordkeeping. The ideal candidate is details-oriented, organized, reliable, and comfortable handling sensitive financial information with accuracy and discretion. The role reports to the Controller.
Key Responsibilities
Payroll
- Process payroll in the US, Canada, Dominican Republic; review payroll reports for accuracy; coordinate with HR and payroll providers as needed.
- Record payroll-related journal entries and reconcile payroll accounts.
- Ownership of the Headcount stats and PTO reports for multiple regions.
Accounts Payable
- Process and review accounts payable transactions, including invoices, coding, approvals, and payment preparation.
- Maintain vendor records and respond to vendor inquiries in a timely manner.
- Monitor prepaid expenses, accruals, and other assigned general ledger accounts.
- Review for accuracy and process employee expense reimbursements.
- Maintain organized and accurate accounting records and supporting documentation.
- Prepare cash projection weekly reports and monitor bank cash balances daily.
Ad Hoc Operational Support
- Assist with audit and tax requests and provide supporting schedules and documentations.
- Assist with improvements to processes and controls across accounting functions.
- Identify discrepancies and follow through on corrections in a timely manner.
- Own and execute other ad hoc tasks supporting the Controller.
- Bachelor’s degree in Accounting, Finance, or related field preferred.
- 3+ years of progressive accounting support experience, with strong exposure to AP and payroll.
- Strong attention to detail and high level of accuracy, ability to manage multiple deadlines and prioritize effectively.
- Proficiency in Google Sheets and Excel
- Experience with ADP Workforce Now Payroll preferred
- Experience with ERP level accounting software (Acumatica is a plus).
- Ability to handle confidential information professionally.
What We Do
Incubeta is a team of over 800 creators, thinkers, makers and doers working across 20 offices globally to unlock business growth for clients including Google, Hyundai, Netflix, HBO and L'Oréal. Incubeta combines capabilities across the full spectrum of digital disciplines to deliver standout outcomes at every brand touchpoint, from awareness to fulfilment. Incubeta’s ‘Upgrade your Growth’ narrative emphasizes how the business will grow alongside its clients focusing on expanding our services and products across the entire customer journey, giving clients back control over their data, customers, and actions. The Incubeta group has grown 20 fold over the past 7 years, offering fantastic growth opportunities for staff and helping its rising number of clients grow in a complex digital environment. The unification of its specialisms will ensure Incubeta remains at the forefront of innovation to help businesses unlock the power of digital and amplify growth.
.png){kind=logo}
