Insurance Compliance Coordinator

Tri-City Group is hiring an Insurance Compliance Coordinator for an immediate opening in Davenport, IA. This position will coordinate the collection, review, tracking, and maintenance of certificates of insurance and related documentation for customers, subcontractors, suppliers, vendors, and other business partners. This position helps verify that insurance documentation aligns with company, contractual, and project-specific requirements.

Essential Duties:

• Coordinate the collection, review, tracking, and maintenance of certificates of insurance and related endorsements for subcontractors, suppliers, vendors, and other business partners
• Review insurance documentation against established company, contractual, and project-specific requirements
• Verify applicable coverage types, policy limits, effective dates, named insured information, and insurance carrier details
• Review documentation for required provisions, including additional insured status, waiver of subrogation, and primary and noncontributory coverage, as applicable
• Identify missing, expired, incomplete, or noncompliant insurance documentation and communicate deficiencies to the appropriate parties
• Follow up with subcontractors, suppliers, vendors, insurance agents, and brokers to obtain new, updated, or corrected documentation
• Monitor policy expiration dates and proactively request renewal certificates and endorsements to help prevent gaps in compliance
• Maintain accurate and organized electronic records of certificates of insurance, endorsements, correspondence, and related compliance documentation
• Enter and update insurance compliance information in company systems and third-party platforms
• Coordinate with internal departments, including Operations, Purchasing, Accounting, Legal, Safety, and Project Management, regarding insurance requirements and compliance status
• Assist with reviewing contracts, subcontracts, purchase orders, and insurance exhibits to identify applicable insurance requirements under the direction of Risk Management leadership
• Escalate coverage questions, exceptions, and complex insurance matters to the Compliance and Claims Administrator, insurance broker, or other appropriate parties
• Coordinate with the company’s insurance broker to request certificates of insurance and endorsements needed for customers, projects, or third-party systems
• Assist with subcontractor and vendor prequalification processes by collecting and maintaining required insurance documentation
• Prepare reports and summaries related to expiring policies, outstanding documentation, compliance deficiencies, and insurance compliance trends
• Support insurance audits, policy renewals, and requests for supporting documentation
• Track and compile required monthly, quarterly, and annual insurance compliance data
• Provide administrative support to the HR, Risk Management, Legal, and Safety teams as needed
• Perform other insurance and compliance-related duties as assigned

Competencies:

• Attention to Detail and Accuracy
• Knowledge of Insurance Documentation and Compliance Requirements
• Organization and Record Management
• Communication Skills
• Analytical and Problem-Solving Skills
• Time Management and Prioritization
• Confidentiality and Professional Discretion
• Collaborative Teamwork

This is a full-time position. Days and hours of work are Monday-Friday, 8:00 am-5:00 pm. 

Required Education and Experience:

• Associate or bachelor’s degree in Business Administration, Risk Management, Insurance, Finance, or a related field preferred
• One to three years of experience in insurance administration, risk management, compliance, contract administration, or a related administrative role
• Experience reviewing, tracking, or maintaining certificates of insurance and related documentation preferred
• Experience in the construction industry or working with subcontractor and vendor compliance is preferred
• An equivalent combination of education and relevant experience may be considered
  

All job offers are contingent upon the successful completion of a drug screen. Tri-City Group is an equal opportunity employer.