Inbound Coordinator

Description

SUMMARY 

The Inbound Coordinator is responsible for coordinating the receipt and flow of incoming materials and deliveries to ensure accuracy, quality, and timely processing. This position verifies incoming shipments against purchase orders and shipping documentation, coordinates unloading and storage, maintains accurate inventory records, processes discrepancies and returns, and communicates with vendors, carriers, and internal teams regarding inbound activities. The Inbound Coordinator plays an important role in ensuring materials are received, documented, labeled, and stored in accordance with company food safety, quality, inventory, and operational requirements.

Monday-Friday 6:00AM-2:00PM

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Coordinate daily inbound deliveries and receiving activities to support efficient material flow.
• Maintain a clean, organized, safe, and well-lit receiving area.
• Verify incoming shipments against purchase orders, invoices, packing slips, and other receiving documentation.
• Inspect deliveries for quantity, condition, quality, and compliance with order requirements.
• Receive and sign for deliveries in accordance with established procedures.
• Identify and communicate shortages, overages, damaged materials, incorrect shipments, and other receiving discrepancies.
• Verify that incoming food, ingredients, packaging, and other materials meet applicable food safety and quality requirements.
• Ensure materials are appropriately labeled with arrival dates, use-by dates, lot information, or other required information upon receipt.
• Coordinate and assist with the safe unloading of inbound deliveries.
• Ensure received materials are transferred to the appropriate storage or staging areas in a timely manner.
• Accurately enter received materials into the inventory system and maintain supporting documentation.
• Process returns and coordinate resolution of damaged, incorrect, or unsatisfactory materials.
• Communicate with vendors, carriers, purchasing, warehouse personnel, and other internal departments regarding inbound deliveries, delays, discrepancies, and material needs.
• Maintain accurate records of purchase orders, receipts, deliveries, returns, and other inbound activity.
• Support inventory accuracy by researching and resolving receiving and inventory discrepancies.
• Follow established food safety, quality, warehouse, and safety procedures.
• Perform other related duties as assigned. 

Food Safety  

Responsible and required to notify management about actual or potential food safety issues; and empowered to act to resolve food safety issues within their scope of work. If this position is vacant for any significant period of time the obligation for completion of all food safety and quality related tasks will become the responsibility of the direct manager or a qualified designee. 

Requirements

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below represent the knowledge, skills, and abilities required for the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education: 

• High school diploma or equivalent required.
• One year of experience in receiving, inventory, warehousing, logistics, material handling, manufacturing, or a related environment preferred.
• An equivalent combination of education, training, and relevant experience may be considered. 

Skills/Knowledge: 

• Working knowledge of receiving, inventory, and material handling processes.
• Ability to review and reconcile purchase orders, packing slips, invoices, and incoming shipments.
• Strong attention to detail and commitment to inventory accuracy.
• Strong organizational and time-management skills with the ability to coordinate multiple inbound activities.
• Ability to identify, research, and resolve receiving and inventory discrepancies.
• Effective written and verbal communication skills.
• Ability to communicate professionally with vendors, carriers, drivers, and internal departments.
• Ability to work independently while coordinating effectively with operations, warehouse, purchasing, and quality teams.
• Understanding of food safety, quality, and material-handling requirements in a manufacturing environment is preferred.. 

Computer Skills:  

• Basic proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to learn and effectively use inventory, warehouse, purchasing, or ERP systems.
• Ability to accurately enter, review, and maintain receiving and inventory data.
• Frequent keyboarding and computer work is required and may account for approximately 75% of the workday. 

Physical Demands: 

The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle and feel objects, tools, and controls. The employee is frequently required to stand, walk, bend, and reach with hands and arms. 

The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to?50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.