IMPLEMENTATION AIDE

DepartmentDepartment of RevenueDivisionProject/Program ManagementSalary$55,989.00 - $63,541.00Job ProfileJC-02504300-99 - Implementation Aide (Non-Union Executive Branch)Scheduled Work Days & Work Hours

Monday - Friday; 8:30am - 4:00pm

Standard 35.0 hours

Job Requisition NumberJR100432 IMPLEMENTATION AIDE (Open)Pay GradeC00122 AClassificationImplementation AideClass Definition

GENERAL STATEMENT OF DUTIES: To assist a high level state official by performing moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a high level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed.

SUPERVISION EXERCISED: Supervises clerical and other supportive staff assigned to assist in completion of duties.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To assist a high level state official by performing moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.
• To initiate, prepare, and distribute correspondence, and official forms, and documents to officially implement the decisions and actions as rendered by a superior.
• To oversee the official agency files and records and to insure their accuracy and are kept current.
• To gather information required for use as a basis for important administrative decisions.
• To relieve a superior of administrative details relating to the functions and activities of the organization including the contacting of officials and personnel for the purpose of obtaining information and recommendations relating to specific problems, activities, or policies.
• To requisition office supplies and equipment.
• To screen inquiries regarding agency policies and programs and to respond on behalf of superior whenever possible.
• To attend conferences and meetings on behalf of superior and prepare reports thereon.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of the principles and practices of public administration; a working knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices; the ability to establish and maintain effective working relations with personnel; a working knowledge of the principles and practices of effective implementation procedures for policies and procedures; the ability to prepare accurate and concise written reports; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: successful completion of at least two years of academic study in an accredited institution of higher education; and

Experience: Such as may have been gained through: considerable employment in a position of state government assisting a high level state official by performing, at minimum, moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs that had effect on all departments or agencies.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

This position provides administrative, organizational, and case-management support to a legal team within the Division of Taxation. The successful candidate will work closely with attorneys and staff in connection with high-volume, tax litigation, administrative appeals, and other legal proceedings. Responsibilities may include preparing and organizing case files, tracking deadlines and hearing schedules, coordinating meetings and communications, assisting with legal document preparation and filing, maintaining records and databases, and supporting attorneys with litigation and administrative matters.
The position requires strong written and verbal communication skills, attention to detail, organizational abilities, and the ability to manage multiple priorities in a fast-paced professional environment. Experience working with attorneys, legal support staff, or government personnel is preferred. The ideal candidate will demonstrate discretion in handling confidential information and the ability to work independently while supporting a collaborative team.Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.