Monday - Friday; 8:30am-4:00pm (Standard Work Week)
Job Requisition NumberJR103931 IMPLEMENTATION AIDE (Open)Pay GradeC00322 AClassificationImplementation AideClass DefinitionGENERAL STATEMENT OF DUTIES: To assist a high level state official by performing moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required.
SUPERVISION RECEIVED: Works under the general supervision of a high level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed.
SUPERVISION EXERCISED: Supervises clerical and other supportive staff assigned to assist in completion of duties.
ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:
- To assist a high level state official by performing moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.
- To initiate, prepare, and distribute correspondence, and official forms, and documents to officially implement the decisions and actions as rendered by a superior.
- To oversee the official agency files and records and to insure their accuracy and are kept current.
- To gather information required for use as a basis for important administrative decisions.
- To relieve a superior of administrative details relating to the functions and activities of the organization including the contacting of officials and personnel for the purpose of obtaining information and recommendations relating to specific problems, activities, or policies.
- To requisition office supplies and equipment.
- To screen inquiries regarding agency policies and programs and to respond on behalf of superior whenever possible.
- To attend conferences and meetings on behalf of superior and prepare reports thereon.
- To do related work as required.
REQUIRED QUALIFICATIONS FOR APPOINTMENT:
KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of the principles and practices of public administration; a working knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices; the ability to establish and maintain effective working relations with personnel; a working knowledge of the principles and practices of effective implementation procedures for policies and procedures; the ability to prepare accurate and concise written reports; and related capacities and abilities.
EDUCATION AND EXPERIENCE:
Education: Such as may have been gained through: successful completion of at least two years of academic study in an accredited institution of higher education; and
Experience: Such as may have been gained through: considerable employment in a position of state government assisting a high level state official by performing, at minimum, moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs that had effect on all departments or agencies.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Supplemental InformationThe Reentry Implementation Aide assists the Reentry Services Manager with the complex administrative tasks involved in the implementation and administration of the DOC’s reentry services. This position is expected to work collaboratively as part of a growing team to enhance the unit’s operational capacity and communications. Such tasks may include drafting reports and documents, preparing and tracking invoices and payroll, creating communication materials, orienting new staff and partners to unit operations, and other clerical duties as needed.Previous experience in reentry administration, assisting recently released individuals navigate reentry resources, and experience utilizing multiple electronic data systems to coordinate client care is preferred. 3+ years of experience in an office administration or management role is preferred. 3+ years of experience utilizing purchasing and ordering systems is preferred. Experience working in collaborative settings with diverse communities and stakeholders is preferred. Individuals with lived-experience navigating the criminal legal system are strongly encouraged to apply. Bilingual Spanish-speaking applicants are also preferred.
State of Rhode Island is an Equal Opportunity/Diversity Employer.Benefits
For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.
Skills Required
- At least two years of academic study at an accredited institution of higher education
- Considerable state-government experience assisting a high-level official with moderately complex administrative and supportive tasks for major projects and programs
- Equivalent combination of education and experience
- Working knowledge of public administration principles and practices
- Working knowledge of modern office management principles and practices
- Ability to establish and maintain effective working relationships with personnel
- Working knowledge of policy and procedure implementation practices
- Ability to prepare accurate and concise written reports
- Previous experience in reentry administration
- Experience helping recently released individuals navigate reentry resources
- Experience using multiple electronic data systems to coordinate client care
- Three or more years of office administration or management experience
- Three or more years of experience using purchasing and ordering systems
- Experience working collaboratively with diverse communities and stakeholders
- Bilingual Spanish-speaking ability
What We Do
The State of Rhode Island is the official government entity responsible for the administration, governance, and delivery of public services to the citizens and residents of the state of Rhode Island.
