The Immigration Coordinator provides administrative support to a growing team responsible for drafting immigration petitions and green card applications. The Immigration Coordinator will be a key member of the team by sorting and scanning incoming mail, printing, and compiling drafted petitions/applications for filing with USCIS/Consulate, and performing data integrity and data audits. The Immigration Coordinator will report directly to the Senior Coordinator.
Duties/Responsibilities
- Gather and organize supporting documentation from clients that are necessary for immigration filings
- Print and compile drafted petitions/applications for filing with USCIS/Consulate
- Timely sort and scan incoming mail from clients and USCIS/Consulate
- Ensure data integrity by routinely updating case progress and critical immigration dates in INSZoom, our immigration case management system, and completing data audits
- Provide administrative support (mail, fax, copying, and scanning).
- Place inquiries with USCIS and NVC; complete web portal inquiries.
- Meet assigned deadlines and communicate case progress/issues to the manager and/or attorney.
- Work collaboratively with Immigration Specialist, manager(s), and attorney(s).
- Additional responsibilities as assigned.
Required Skills/Abilities
- Strong organizational skills and ability to meet deadlines
- Strong desire to work in a team-oriented environment
- Keen attention to detail
- Track record of providing excellent client service within a fast-paced environment
- Interest in learning U.S. immigration law
- Prior experience with U.S. immigration a plus
- Prior experience using immigration case management systems, such as INSZoom, a plus
Education and Experience
Some College/Associates degree preferred
1 plus year(s) work experience in similar position
Prior experience working with Employment Based or similar Immigration programs helpful
Supervisory Responsibility
None
Work Environment
Prolonged periods sitting at a desk and working on a computer
In-Office
Skills Required
- Strong organizational skills and ability to meet deadlines
- Team-oriented with ability to work collaboratively
- Keen attention to detail
- Track record of providing excellent client service in a fast-paced environment
- Interest in learning U.S. immigration law
- 1+ years work experience in a similar position
- Prior experience with U.S. immigration
- Prior experience using immigration case management systems (e.g., INSZoom)
- Some college/Associate degree
- Prior experience with employment-based or similar immigration programs
What We Do
Vanteo is a trusted partner for organizations navigating the complexities of international hiring, workforce mobility, and cultural exchange. The company delivers end-to-end talent acquisition services through legally compliant and ethically managed programs, working closely with government entities to ensure seamless execution. By integrating regulatory expertise, cultural intelligence, and operational excellence, Vanteo helps enterprises transform their workforce challenges into sustainable competitive advantages.
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