About the role

The role of the IEG Project Executive is to assist the Head of IEG (International Experts Group) and the IEG Project Managers to manage the ‘expert’ relationship over and above expectations whilst assisting the consultancy business to deliver projects to the highest standard with the researching and resourcing of KOL’s and payor advisors across the breadth of PRMA’s primary research.

The IEG Project Executive will also assist the Head of IEG and Project Managers with the planning and running of all primary research engagements including, but not limited to, advisory boards, economic panels, Delphi panels, telephone research, and 3rd party relationships. When capacity allows, some PM tasks will be assigned to the IEG Project Executive, as a means of efficient project delivery and professional development.

What you’ll do 

Primary Research Projects

• Produce and issue contracts, track acceptances, obtain full biographies, send reminders, provide pre-read materials, answer queries
• Oversee scheduling of calls and setting up advisor panels
• Ensure that CDAs are in place with all advisors
• Ensure all advisors have submitted invoices and liaise with Finance to ensure timely remuneration
• Support with client Transfer of Value (TOV) reporting 

Compliance

• Manage and maintain the compliance database ensuring all project teams are adequately trained as per each clients requirements

Team Coordination

• Set up and take minutes at weekly team meetings
• Assist with annual audit of advisor database
• Take ownership of IEG SOP document, updating regularly with changes
• Manage 3rd party database and tracker
• Support PM with project related tasks 

Advisory Board and Face-to-Face Meetings

• Arrange travel and accommodation for advisors in accordance with the PRMA travel policy
• Select and book meeting venues and other facilities for advisor meetings
• Work with the business support team to ensure internal PRMA colleague travel arrangements are finalised, itineraries are drawn up and shared with the appropriate team members in good time ahead of travel
• Create meeting materials (e.g., meeting packs, name badges and tent cards etc - in collaboration with the Design team)
• Manage the invoicing and oversee payment for advisors' honoraria and expenses and follow up with thank you letters
• Assist the Head of IEG or IEG Project Manager to ensure all pass-through costs are billed back at final invoice stage and ensure all client compliance requirements are appropriately dealt with.

Key Outputs

• Responsible for liaising with advisors, once they have been recruited to a project, to ensure that calls are scheduled in quickly and efficiently and appropriate pre-read materials have been shared.
• Responsible for ensuring Advisors have invoiced following an engagement and liaising with the Finance team to ensure timely payment
• Meetings and logistics management for all primary research advisory boards and face-to-face engagements
• Maintenance and upkeep of the IEG advisor database and CDA log to ensure compliance with GDPR

About You

• Exceptional interpersonal skills, friendly with a can-do attitude
• Good working knowledge of Microsoft Office packages – Outlook, Word, Excel and Power Point
• First-class administrative and organisational skills
• High standard of written and spoken English
• Quick learner with a flexible attitude
• Analytical and problem-solving skills
• Strong teamwork skills
• Outstanding work ethic and commitment to timely high-quality deliverables