IB, FIC - Administrative Support, Analyst

Job Title: IB, FIC - Administrative Support, Analyst

Location: Mumbai, India

Role Description:

• The Administrative support role provides the core support that facilitates the working of the business. The remit includes office administration and business management support.
• The Administrator deals with the more complex administrative needs of the business area, although they may in addition undertake some of the core day to day support duties undertaken by the Administrative Assistant and / or be a point of escalation for the Administrative Assistant. The Administrator’s responsibilities follow less of a routine and established path to achieve resolution.
• The tasks required of the Administrator are often bespoke due to the tasks being linked to an isolated need in order to further a business initiative (e.g, discovery of and gathering relevant material from disparate sources, collating salient information and, with business direction, organizing it into a cohesive presentation format.)
• The Administrator will be able to handle escalations from Administrative Assistants in order to share knowledge and remedy complicated administrative matters. Administrators will be in contact with other Administration Profession members and areas of the Bank that support their business area.

What we’ll offer you:

As part of our flexible scheme, here are just some of the benefits that you’ll enjoy.

• Best in class leave policy.
• Gender neutral parental leaves
• 100% reimbursement under childcare assistance benefit (gender neutral)
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents
• Accident and Term life Insurance
• Complementary Health screening for 35 yrs. and above

Your key responsibilities

• Employee expense management (Concur Expense)
• Travel management (including all bookings, managing expenses, claims, transportation etc).
• For travel, perdiem tracking and issuance for the team & Co-ordination with vendor for the FX delivery & verification of Invoices. Also, assistance in booking where required.
• Assisting local team with booking of meeting rooms locally and onshore regions for Video Conference meetings.
• Facilitating business conferences, seminars, meetings, corporate functions, and entertainment events.
• Raising required infrastructure access for new joiners.
• Support for IT and Infra assets issuance / issue resolution and inventory maintenance
• Interviews setup for new joiners which includes coordination with the panelists and the external candidates and blocking their calendar.
• Grads/Intern hiring, providing logistical support for all team travels, blocking conference rooms for HR/mentor session with grads/interns, buddy/interview calls set-up.
• Scheduling and Coordination: They coordinate meetings, appointments, and events, ensuring that all participants are available, and resources are allocated effectively. This requires strong organizational skills and the ability to manage multiple schedules simultaneously

Your skills and experience

• People skills to connect and co-ordinate with everyone.
• Result oriented and proactive.
• Composure Under Pressure.
• Ability to multitask and priorities tasks.
• Excellent time management skills.
• Well-developed organizational skills.
• Attention to detail.
• Great verbal and written communication skills.
• MS Office knowledge required – excel, word, PowerPoint.

How we’ll support you

• Training and development to help you excel in your career
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs

About us and our teams

Please visit our company website for further information:

https://www.db.com/company/company.html

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.