I-9 Compliance Coordinator

Responsibilities

• Coordinates and oversees completion of Form I 9 and E Verify processes. Ensures accurate collection, review, and retention of employment eligibility documents in accordance with federal regulations. Serves as the primary contact for departments regarding I 9 requirements.
• Supports New Employee Orientation. Advises and monitors the accurate completion of I 9 documentation, addresses questions, and escalates issues when necessary. Maintains data integrity in HR information system. Inputs employment eligibility information, runs edit reports, performs quality assurance checks on I-9 and E-Verify deadlines prior to payroll processing, and scans required documents.
• Monitors regulatory changes on Form I-9 and E-Verify. Advises management on compliance requirements. Implements strategies for continued and strengthened regulatory compliance. Recommends and implements improvements to I 9 and E-Verify policies and procedures. Prepares compliance reports and communicates issues to department leadership.
• Conducts ongoing audits of employment eligibility records. Corrects identified issues, coordinates re certification efforts, maintains re certification records, and sends required notifications. Communicates and assists employees in resolving E-Verify tentative non confirmation results.
• Supports HR Data Management by maintaining employee records, ensuring data integrity within the HRIS, assisting with document management and record retention, conducting quality assurance reviews, supporting HR Operations projects, and partnering with departments to resolve data discrepancies and improve HR processes.
• Performs other related duties as assigned.
   

Qualifications

Bachelor’s degree and one year of experience in human resources; or Associate degree (or a minimum of two years of college) and three years of relevant experience in human resources.

The department is especially interested in candidates with experience in employment documentation, personnel records management, compliance or regulatory processes, and/or customer service in an HR environment. 

Knowledge, Skills, and Abilities 

Knowledgeable of Form I-9 and employment eligibility verification requirements 

Knowledge of Federal immigration and employment laws 

Knowledgeable of document verification procedures and records retention requirements 

Ability to remain confidential in handling employee information 

Strong attention to detail and accuracy 

Excellent organizational and time-management skills 

Ability to interpret policies and federal regulations 

Experience using HRIS systems (such as Oracle HCM, Banner, or PeopleSoft) 

Advanced skills in Microsoft Office Suite, particularly Excel, Word, and Outlook 

Experience in electronic document management systems

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

About UsThe University of Memphis is a leading, student-centered, urban public R1 research institution. Located in Memphis, Tennessee, on 1,160 acres. The University serves a population of nearly 20,000 students and 2,500 employees, including more than 1,000 full-time faculty members. The University offers bachelor’s degrees in more than 230 areas of study, master’s degrees in more than 50 subjects and doctoral degrees in 26 disciplines; supported an institutional record of more than $100 million in research awards for FY24; and has an operating budget of close to $500 million.